Posting Details

Posting Details

Posting Number S12057P

Working Title Accountant

Department Warnell-Sch Forestry & Nat Res

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday - Friday, 8-5pm, in office

Advertised Salary Commensurate upon experience

Posting Date 05/08/2024

Open until filled Yes

Closing Date

Proposed Starting Date 07/01/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Accounting Paraprofessional/Professional

FLSA Non-Exempt

FTE 1.0

Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

This position serves as an accountant in the Warnell Fiscal-Administrative Office with a wide range of responsibilities. These include, but are not limited to, financial management, such as GL journals and journal vouchers, purchasing within UGAMart, and reconciling petty cash accounts. This position will also act as a back up for the rest of the Fiscal-Admin office on an as needed basis.

Knowledge, Skills, Abilities and/or Competencies

• Able to utilize computer technology for all applications in a manner that meets performance expectations.
• Ability to learn and use various administrative systems, including but not limited to, UGA Financial Management System, UGA Budget Management, and UGAmart.
• Ability to work in a team environment, engage, collaborate and contribute to the team as well as accomplish individual tasks and goals.
• Possess excellent time management skills and attention to deadlines.
• Adaptable to change.
• Act independently and exercise sound judgment with sensitivity to identify matters that involve higher-level management consultation.Excellent customer service skills treating others with respect and professionalism.
• Be proactive and work independently.
• Experience working with complex financial systems is preferred.

Physical Demands

Typical office environment

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Financial Management:

a. Submit Journal Vouchers, GL journals, Express Direct Retros and budget journals to clear the account overdrafts and as advised by leadership for effective account management of grant and non-grant accounts.

b. P-Card coordinator for Study Away Program in the Warnell School including overseeing active Pcards, routine reporting, internal self-auditing, Works approval, ensure fiscal compliance and assisting with questions and issues regarding charges.

c. Review and approve travel authorities and reimbursement requests for Staff and Students. Ensuring that backup documentation is accurate, and expense is allowed and funding is available. Also monitor the completion and final payments of reimbursements.

d. Reconcile deposits at the end of the month with accounts to ensure smooth functioning of the deposits process.

e. Reconcile petty cash accounts with the custodians and maintain monthly documentation on shared Teams spaces.

Percentage of time 70 Duties/Responsibilities

Purchasing and payments:

a. Serve as UGAMart requisitioner for preparing purchase requisitions primarily for study away and field studies accounts requested by faculty and staff.

b. Ensure that purchases are allowable under UGA policies, and/or in accordance with study abroad and field studies approved budgets. Check that funding is available and rectify issues as they arise.

c. Prepare payment requests petty cash accounts and serve as a backup for all invoices, non-employee and inter-departmental payments.

d. Maintain an auditable electronic filing system for all documentation.

Percentage of time 20 Duties/Responsibilities

Other duties as assigned:

a. Special projects as assigned by the CBO and Assistant Director.

b. Serve as a backup for other positions in the fiscal office to ensure smooth functioning of the Warnell Fiscal-Admin Office.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Ruchika Bansal

Recruitment Contact Email ruchika@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents