Position Information

OVERVIEW: Bismarck State College is dedicated to student success. This on-campus position is student-centered to provide high-quality campus services and hands-on learning experiences.

MISSION: As North Dakota's Polytechnic Institution, Bismarck State College focuses on student success through the delivery of affordable, flexible, high-quality, experiential learning enhanced by public-private partnerships.

VISION: Bismarck State College will be a leader in polytechnic education improving lives and building sustainable communities.

REPORTING RELATIONSHIP: Is directly accountable and responsible to the Executive Vice President.

RESPONSIBILITIES:

• Assist the Executive Vice President's office and the Vice President for Strategic Initiatives by assisting with the coordination and completion of projects emanating from that office.
• Is responsible for assisting the Executive Vice President and the Vice President for Strategic Initiatives with the other various administrative functions associated with that position.

Benefits

COMPENSATION: $44,450 - $55,592 based on directly related experience. Paid health insurance, life insurance, retirement, employee tuition waiver, spouse/dependent tuition discount. Click here for full employee benefits.
Thinking about relocating to the Bismarck area? Find more information and resources here: https://www.commerce.nd.gov/workforce/relocation-resources

Position Description & Details

Office support - 90%

• Prepares and composes letters, memos, reports, and other communications, including researching and analyzing data, and developing reports.
• Coordinates communication with internal and external stakeholders with the Executive Vice President's office and the Vice President for Strategic Initiatives, including answering and directing calls, giving information, taking messages, assisting visitors, and handling sensitive situations.
• Manages and coordinates the Executive Vice President's and the Vice President for Strategic Initiatives schedule including appointments, meetings, conferences, and travel arrangements.
• Assist in the day-to-day operations of the office.
• Assist the Executive Vice President's and the Vice President for Strategic Initiatives records and files.
• Review and screen incoming mail and forward it to appropriate personnel.
• Acts as recording secretary for committee meetings.
• Process purchase card statements for the Executive Vice President and the Vice President for Strategic Initiatives.
• Assists with operations of the MDU Resources Community Bowl by invoicing users, paying expenses, and tracking the budget.
• Assists the Executive Vice President and Vice President for Strategic Initiatives with the scheduling, biennium budget, spreadsheets, copies, research, etc.
• Assists the Controller with various tasks.
• Assists the VP for Strategic Initiatives
• Assists the Administrative Assistant to the Executive Vice President with various tasks as needed.

Miscellaneous duties - 10%

• Supports innovation, creativity, and ideas to improve/enhance processes, functions, etc. in the department and for the college.
• Performs other duties as assigned.

Minimum Requirements

• Appropriate associate degree and three years of administrative office experience or 5 years of related experience.
• Good working knowledge of office procedures and office management.
• Excellent demonstrated interpersonal communication skills.
• Proficient in computer software programs (i.e., Microsoft Office XP-Word, Excel, PowerPoint, email, Internet, and electronic calendar) and excellent keyboard skills.
• Ability to work independently with little or no supervision.
• Disciplined and able to maintain confidentiality.
• Excellent organizational skills, detail-oriented, and able to meet deadlines.
• Strong written communication skills (i.e., emails, letters, memos, reports, etc.).

Preferred Qualifications

• Higher education experience.
• More than five years of administrative office experience.

Additional Information

Applicants must be legally authorized to work in the United States. Bismarck State College does not provide sponsorships. BSC is an E-Verify Employer.

For more information or assistance contact: Human Resources at (701) 224-5531.

Equal Opportunity Employer

http://bismarckstate.edu/employment/

Human Resources*Meadowlark Building*PO Box 5587*1700 Schafer St.*Bismarck, ND 58506-5587

701-224-5531*800-366-6888 (TTY Relay ND)

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Continuously - 66-100% - Use hands dexterously, talk or hear.
• Frequently - 34-65% - Stand, walk, or sit.
• Occasionally - 1-33% - Reach with hands and arms, stoop/kneel/crouch, crawl, climb or balance, or lift to 25 pounds.

DISCLAIMER CLAUSE:
This job description is not intended, and should not be construed, to be a complete list of all responsibilities, duties, skills, efforts, or working conditions associated with the job. It is intended to be an accurate reflection of those principal job elements essential to making fair pay decisions and for determining job performance.

Proof of eligibility includes a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled status, proof of eligibility includes a DD-214 and a current letter of disability.