Position Details

Position Information

Posting date: 05/14/2024
Closing date:
Open Until Filled: Yes
Position Number: 1128859
Position Title: Administrative Assistant
Department this Position Reports to: Sports Medicine
Hiring Range Minimum: $24.00
Hiring Range Maximum: $26.00
Union Type: Not a Union Position
SEIU Level: Not an SEIU Position
FLSA Status: Non-Exempt
Employment Category: Regular Part Time
Scheduled Months per Year: 12
Scheduled Hours per Week: 20
Schedule:
Location of Position:
Hanover, NH 03755
Davis Varsity

Remote Work Eligibility?: Onsite only
Is this a term position?: No
If yes, length of term in months.: NA
Is this a grant funded position?: No
Position Purpose:
Manage a variety of daily activities to facilitate efficient operation of a multi-disciplinary Sports Medicine team: support the day-to-day operations of the office, prioritize and adjust workload to ensure timely accomplishment of administrative and logistical support functions, expedite and coordinate the delivery of clinical services.

Description:
Required Qualifications - Education and Yrs Exp: Associates plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities:

• Associate degree and two years relevant work experience or the equivalent combination of education and experience
• Understanding of insurance coordination and medical billing
• Working knowledge of medical terminology
• Strong organizational skills
• Highly proficient with computer applications
• Strong interpersonal and communication skills
• Physical ability to work in dynamic setting including sitting, standing, walking, and climbing stairs

Preferred Qualifications:

• Bachelor's degree
• Two plus years of office experience in a related field, with high degree of autonomy
• In-depth knowledge of office management practices and procedures

Department Contact for Recruitment Inquiries: Diana Kiefer
Department Contact Phone Number: Diana.Kiefer@dartmouth.edu
Department Contact for Cover Letter and Title: Tracy Purcell, Office Manager
Department Contact's Phone Number:
Equal Opportunity Employer:
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Not an essential function
Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions:
Quick Link: https://searchjobs.dartmouth.edu/postings/73758

Key Accountabilities

Description:
Coordinates with Dartmouth Student Insurance Office and Athletics on student-athlete insurance claims and reimbursements. Supports timely and cost-effective interventions by following up on prior authorizations, maintaining relevant demographic and clinical information, and records management.

Percentage Of Time: 50%
Description:
Supports administration of the department's budget through maintenance of durable medical equipment and other clinical inventories. Assists with procurement of clinical supplies. Reconciles departmental expenses and payables and completes finance forms.

Percentage Of Time: 25%
Description:
Assists with the operation of on-site medical clinics. Serves as a primary point of contact representing the department/office to internal and external medical providers, staff members, students and their families.

Percentage Of Time: 15%
Description:
Assists with tasks related to recruitment, including travel arrangements, campus itineraries, expense reimbursement, and onboarding. Assists with data entry.

Percentage Of Time: 10%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned.