Job Description

Closing Date: May 24, 2024

This is a term position budgeted through July 1, 2024. Continued employment beyond this date is subject to extension of the term and is not guaranteed.

Montgomery County is located adjacent to Washington, DC and with over one million residents, is the most populous County in the State of Maryland. The County is also the most diverse County in the State and ranks among the top ten most diverse Counties in the nation. Montgomery County contains many major U.S. government offices, scientific research and learning centers, and business campuses.

The Department of Health and Human Services is responsible for delivery of the County's public health and human services that the needs of our community's most vulnerable children, adults and seniors. The Department provides services through more than 120 programs at more than 20 locations. With 2000 employees, the Department of Health and Human Services is the largest County Department.

As a Department, we believe health and wellness of the county can only be achieved by ensuring that every resident has fair opportunities to reach their fullest potential. This means access to quality housing, transportation, education, employment, health care, human services, safe neighborhoods and healthy food. HHS' provides critical services for residents who face a variety of obstacles in achieving their full potential. HHS plays an essential role in building a healthy and strong community.

If you are interested in working for the Montgomery County Department of Health and Human Services, we invite qualified candidates to apply for our Administrative Specialist II position.

About the Position:

This position is in the Department's Children, Youth and Family Services, Office of Eligibility and Support Services. The Office of Eligibility and Support Services (OESS) serves low- income families and individuals facing significant challenges in meeting basic needs to include food, medical coverage, shelter, and childcare. The Administrative Specialist II performs high level professional work in support of the County's Working Parents Assistance (WPA) Program and the Connector Entity (the Affordable Care Act) programs. The position will oversee and monitor the budget and operating expenditures for the County's Working Parents Assistance (WPA), the Connector Entity (the Affordable Care Act) programs and the Child Care Subsidy programs, including contract development and administration, invoice review and processing, reporting, and advising senior leadership of current/projected grants management concerns as well as potential cures for their timely resolution.

Major Job Duties:

• Regularly monitor the use of funds awarded to the Connector Entity Program and complete budgetary modifications as needed; ensuring the appropriate use of resources and the timely submission of required documentation to state funders.
• Conduct research and prepare reports; frequently requiring the compilation and analysis of data.
• Monitor procurement/contract actions to ensure accuracy, compliance, and the disbursement of payments.
• Establish and coordinate grant deliverables to meet required deadlines and assure efficient workflow processes throughout the Connector Entity Program.
• Review incoming correspondence from state funders and internal DHHS units to prepare timely and comprehensive responses.
• Serve as a staff liaison with agencies in Montgomery County Government, state agencies, private groups and community organizations.
• Establish and maintain positive working relationships with state agencies, Montgomery County government representatives, internal and external to DHHS, and community partners.

Additional Employment Information

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.

Minimum Qualifications

Education: Graduation from an accredited college or university with a Bachelor's Degree.

Experience: Two (2) years of professional administrative experience related to budget preparation, procurement, grants, or fiscal control.

Substitutions:

1. EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

2. EXPERIENCE for EDUCATION: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.

Preferred Criteria

Preferred Criteria

There is no Preferred Criteria. All applicants will be reviewed by OHR for minimum qualifications. Those applicants who meet minimum qualifications will be rated Qualified, placed on the Eligible List, and may be considered for an interview.

Preference for interviews will be given to applicants with experience in the following:

• Effective Written Communication Skills
• Effective Oral Communication Skills
• Experience with Microsoft Excel
• Experience Budget Development and Management
• Data Analysis and Interpretation Experience
• Effective Administrative Planning and Organizational Skills

Minimum Salary 63642

Maximum Salary 101175

Currency USD