Job Description

The Montgomery County Department of Correction and Rehabilitatio n is seeking an Administrative Specialist III (Assistant Records Manager) to join their team.

Who we are seeking:

The Administrative Specialist III/Assistant Records Manager position is located at the Montgomery County Detention Center (1307 Seven Locks Road, Rockville, MD) within the Detention Services Section. The Records Section operates 24 hours per day, 7 days per week providing public safety services to multiple stakeholders. The selected applicant will work Monday through Friday 2:30 PM to 11:00PM with weekends off. Employees in this classification are considered essential staff and will be required to be at work during weather related events or general emergencies.

About the position:

This position is responsible for reviewing and approving numerous sentence diminution computations weekly to ensure the legal incarceration and discharge of inmates. This involves a complicated process to accurately apply sentence credits when calculating inmates' release dates according to the Justice Reinvestment Act (JRA) parameters. The selected applicant must appropriately interpret laws pertaining to the legal incarceration and procedures to understand complex sentence structures and appropriately apply program credits and good time credits that are applicable to calculate offender diminution of confinement records.

This position requires multi-tasking in a demanding working environment, as well as ensuring quality customer service and public relations; representing the Department in dispositions and court procedures as the official "Custodian of Records" as needed in response to subpoenas for both criminal and civil matters; working collaboratively with other criminal justice agencies, law enforcement personnel, stakeholders, inmate's families and the public; maintaining accurate records to ensure security of offender's information and the legal incarceration and ensuring accurate and timely releases of offenders. incarceration and/or release of an individual illegally.

Generally, this position is covered by Retirement Savings Plan, Group RN. If the successful candidate is an internal employee, retirement plan coverage will be determined at the time the job offer is made.

The Administrative Specialist III should be able to:

The selected applicant will be responsible for the supervision of approximately 11 subordinate employees, as well as light duty employees assigned to the Records Section and management and maintenance of approximately 800 current offenders' criminal history case files and 12,000+ Past Records files annually.

Duties include:

• Interpreting pertinent laws and regulations relating to offenders' commitments, release orders, detainers, and other court documents.
• Managing the daily Records Section operations, maintaining the accountability of offenders, via daily institutional counts and offenders' movements between DOCR's three correctional facilities, the judicial courts, and other jurisdictions (i.e., Montgomery County Correctional Facility, Detention Center, Pre-Release Center, District Court, Circuit Court, and other agencies).
• Supervising employees work performances to ensure duties are completed efficiently and timely according to DOCR's guidelines and Records Section processes.
• Serving as the Records Manager in the manager's absence.
• Participating in selection process and overseeing training for new employees.
• Performing other related duties as necessary to ensure the efficient and optimum operation of the Records Section.

Additional Employment Information

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.

Minimum Qualifications

Education: Graduation from an accredited college or university with a Bachelor's degree

Experience: Considerable (3 years) of professional administrative experience related to the needs of the department

Equivalency: An equivalent combination of experience and education may be substituted.