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Overview

This Executive Assistant role is based in the Denver, Colorado office. They will be responsible for providing administrative support for the President of OVG Hospitality and general office support and projects for the Hospitality team. This role is great for someone who thrives in a fast-paced, innovative environment and skilled in managing multiple priorities with grace and professionalism. The ideal candidate will be a vital team player to a large remote workforce; facilitating smooth operations of the office environment, support executive team leaders and ensuring effective communication both internally and externally. This role will participate in a variety of complex administrative and clerical duties.

This role will pay an hourly salary of $35.00 to $41.00

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

Job expires 8/31/2024

Responsibilities

• Managing a complex calendar of professional meetings, appointments and travel for the President's, including leadership team support.
• Handle expense reimbursement for executive travel using expense software program Concur
• Serve as the primary point of contact for internal and external matters pertaining to the executive team, ensuring smooth and effective communication channels at all times.
• Prepare internal and external corporate documents for team members and industry partners, ensuring accuracy and professionalism in all communications. This includes and maintaining contact lists and organization charts.
• Take the lead in organizing corporate events, from planning stages through execution, ensuring events align with corporate culture and objectives. This includes coordinating with vendors, managing invitations, and overseeing event logistics.
• Facilitate executive-level meetings and engagements, including preparing agendas, organizing briefing materials, and ensuring follow-up on action items to drive efficiency and effectiveness at the highest levels of the company.
• Manage email correspondence with a high degree of professionalism and efficiency, ensuring timely responses and follow-ups, acting as a filter to prioritize critical emails and manage the flow of information.
• Must possess exceptional writing skills, capable of crafting clear, concise, and professional emails, reports, and documents. This includes the ability to communicate complex ideas effectively and adapt writing style to suit different audiences and purposes.
• Contribute to team efforts by accomplishing related results as needed, fostering a culture of collaboration, support, and mutual respect within the workplace.
• Other duties as assigned.

Qualifications

• 4-6+ years' experience in an executive assistant role
• Experience in live entertainment/sports/hospitality preferred, experience in high growth companies required
• Bachelor's degree preferred, Associates degree required.
• Oral and written communication skills, solid technology skills essential, such as text communications
• Intermediate to Advanced computer skills including Outlook, Word, Power Point and Excel
• Familiarity with Concur Travel and Expense platform or similar program
• Ability to work in fast-paced environment and work under pressure
• Professional attitude and the ability to be resourceful; no task too big or too small mindset
• Outstanding organization skills
• Strong time management skills and multi-tasking skills supporting multiple time zones
• Position requires in-office presence

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