Summary

The Intelligence Community (IC) Chief Information Office (CIO) is responsible for advancing the Intelligence Community's mission by driving secure collaboration, integration, and information sharing; identifying and addressing information enterprise risks; and providing strategic leadership and oversight of the IC's enterprise architecture and enterprise information technology.

This job is open to

• Federal employees - Competitive service
  
  Current or former competitive service federal employees.
• Federal employees - Excepted service
  
  Current excepted service federal employees.
• Internal to an agency
  
  Current federal employees of this agency.

Clarification from the agency

Internal to an Agency = Open to current permanent ODNI employees

Federal Employees = This detail opportunity is for current competitive and excepted service employees only. If you are not a current federal civilian employee you will not be eligible for this position. ODNI Joint Duty Assignments do not apply to members of the Military service or contractors. Applicants from federal agencies may be considered for this position as a reimbursable detailee, if endorsed by the employing agency.

Duties

The Executive Assistant primarily supports the Intelligence Community Chief Information Officer (IC CIO). The incumbent must be energetic, customer service and detail oriented, and exhibit excellent executive presence. This is a high-visibility position, having daily contact with senior officials as well as exposure to highly critical, sensitive, and confidential information. The incumbent will need to be fully knowledgeable of all appointments and meetings on the IC CIO and Deputy IC CIO's calendars and when necessary, will manage and coordinate all appointments and meetings on their calendars, and resolve conflicts on own initiative using knowledge of the principal's priorities, responsibilities, and preferences. The incumbent will need to demonstrate meticulous attention to detail in all duties. Serves as an Executive Assistant with overall responsibility for handling a wide range of administrative and executive support related tasks for Intelligence Community (IC) Chief Information Officer (CIO). As the Executive Assistant, the incumbent has the responsibility for the correspondence control and management of administrative procedures. In additional to normal administrative functions, incumbent manages the executive's schedule and workload, prepares documents, presentations and talking points in advance, acts as gatekeeper, follows up on meetings, external contacts, stakeholders etc., and ensures a smooth facilitation and operations of the office.

Major Duties and Responsibilities:

Handling a wide range of administrative and executive support-related tasks for the IC CIO.

Placing and receiving phone calls from senior officials in the Agency as well as the Intelligence Community, USG officials, and private sector.

Answering questions from senior officials and/or referring them to the appropriate office.

Prioritizing telephone calls and contacts with external and internal visitors.

Maintaining flexible filing and suspense systems to accommodate changing priorities.

Preparing executive level memorandum and memos.

Serving as referent on correspondence formatting, protocol and office procedures.

Reviewing outgoing correspondence for completeness, format, grammar, punctuation and general accuracy.

Coordinating travel and conferences, development of itineraries, preparation of meeting materials, and the coordination of read ahead materials.

Arrange and schedule meetings and video teleconferences, monitor the executive's e-mail for incoming requests for information and/or comment. Compile and prioritize e-mails and alert the executive.

Prepare for and coordinate senior-level visits and high-level meetings and events, ensuring arrangements for security clearances, VIP parking, and building accesses and researching and preparing background information on attendees and developing meeting agendas.

Serve as primary liaison and facilitate effective communications between the designated senior executive and other senior executives, management, and staff, both internal and external to ODNI.

Perform a comprehensive range of direct executive office support for a designated Office of the Director of National Intelligence senior executive staff member, assisting and relieving the manager by addressing a variety of complex office support functions.

Execute and monitor internal and external taskings, ensure collaboration and coordination on responses, ensure quality and completeness of responses, prepare for meetings, briefings, and special events, schedule meetings, prepare read ahead materials, and maintain records of proceedings as required.

Plan, anticipate, and research complex topics for the manager; plan and prepare detailed background materials, summarize complex and lengthy documents, and highlight key issues.

Requirements

Conditions of Employment

Must be a current permanent ODNI employee.

OR

Must be a current permanent Federal employee

Must have supervisory approval to apply to the Joint Duty Assignment.

Must be currently at the grade level of the detail. *No Temporary Promotion Opportunity*

The program does not apply to members of the Military service or contractors.

Qualifications

Extensive experience supporting senior level executive officer(s) with exposure to different offices/directorates in the Agency.

Considerable knowledge of the Agency, the Intelligence Community, and other government agencies and their protocol, precedence, organizational rules, regulations, and policies.

Excellent oral and written communication skills to compose and deliver responses to customers' routine to highly complex questions in a clear and concise manner.

Excellent customer service and organizational skills demonstrated by anticipating and responding to the Principal, key stakeholders, and customers.

Extensive knowledge of correct English usage, spelling, punctuation, and proofreading skills.

Extensive knowledge of filing and records management systems and practices.

Knowledge of component operations sufficient to anticipate administrative support plans in coordination with component management and assigned executive suite.

Demonstrated ability to be discreet and maintain confidentiality within the office.

Demonstrated ability to work independently at a brisk pace, make urgent judgment decisions, and to take the correct action.

Extensive ability to adapt to rapidly changing work requirements and priorities, maintaining flexibility and versatility.

Demonstrated ability to represent the office to both internal and external customers.

Demonstrated ability to work a flexible schedule that may require overtime or extended hours.

Demonstrate the ability to serve as an example of positive interaction, multi-directorate collaboration, and customer-oriented can-do responses to all office staff, visitors, and colleagues across the Agency and IC.

Extensive knowledge and skill in the application of office support computer applications for word processing, spreadsheets, presentations, administrative applications (travel/accounting/etc.), e-mail, calendars, and database storage/retrieval.

Demonstrated interpersonal, organizational, and problem-solving skills, including the demonstrated ability to develop working relationships and networks with internal and external managers and staff.

Three years progressively responsible experience, 1 year of which was equivalent to at least the GS-13 grade level, which includes 1) Prepare correspondence, technical papers, spreadsheets, or briefing charts ensuring content is accurate and in the correct format; and 2) Advise management of new administrative policies that support the organizations mission; and 3) Analyze results of findings for administrative problems in order to provide recommendations or Four-year course of study leading to a bachelor's degree or Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 36. Then divide your total number of completed undergraduate semester hours (or equivalent) by 120. Add the two percentages.

Education

Bachelor's degree.

Additional information

Job Interview Travel: Candidates from outside the Washington, D.C. area may be selected for a telephone, teleconference, or in-person interview.

Salary Determination: A current Federal Government employee, selected for a detail, will be assigned to the position at their current grade and salary.

Other Information

REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES: The ODNI provides reasonable accommodations to otherwise qualified applicants with disabilities. IF YOU NEED A REASONABLE ACCOMMODATION for any part of the application and hiring process, please notify the Reasonable Accommodation Office Representative by classified email at DNI_Diversity_WMA@cia.ic.gov, by unclassified email at DNI_DRA@dni.gov, by telephone at 703-275-3900 or by FAX at 703-275-1217. Your request for reasonable accommodation will be addressed on a case-by-case basis. PLEASE DO NOT SUBMIT YOUR APPLICATION TO THE EEOD EMAIL ADDRESS. THIS EMAIL IS FOR REASONABLE ACCOMMODATION REQUESTS ONLY.

The ODNI is an equal opportunity employer and abides by applicable employment laws and regulations.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

You must submit the supporting documents listed under the required documents section of this announcement. We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If you are among the best qualified, you may be referred to the hiring manager for consideration and may be called for an interview.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  A complete application package must include:
  
  a. RESUME: Applicants are encouraged to carefully review the vacancy announcement, particularly the MDRs, and construct their resume to highlight their most significant experience and qualifications relevant to this job opportunity.
  
  b. POSITION NUMBER: Reference the announcement number in the subject line on each document submitted.
  
  c. CURRENT SF-50: Federal Government employees must provide your official most recent SF-50 (i.e., dated within the last 52 weeks from the closing date of this vacancy announcement.) SF-50, "Notification of Personnel Action" is used to verify to verify current federal status, position, title, grade, and organization of record. If your SF-50(s) does not provide the information needed to make a final determination for qualification, you will be found ineligible for the position.
  
  d. COVER LETTER: Applicants must submit a professional narrative as a supplement to the resume to elaborate on their qualifications and previous work performed.
  
  e. WRITTEN ENDORSEMENT: Applicants from federal agencies must provide written endorsement from the employing agency concurring with the detail.
  
  Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
  
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  We encourage you to read the entire announcement prior to submitting your application. This post is for viewing purposes only.
  
  Internal ODNI Cadre Candidates must submit an application through the classified JobsDNI website.
  
  For current employees who do not currently have access to internal systems {due to extenuating circumstances, applications should be sent to either DNI-COO-HRM-Vacancies-Mailbox@cia.ic.gov (classified email system) or vacancies@odni.gov (unclassified email system)
  
  Detailee Candidates from within the IC must submit an application through the classified IC Joint Duty Program website.
  
  ONLY applicants from federal agencies outside the IC should send their complete application package to either DNI-COO-HRM-Vacancies-Mailbox@cia.ic.gov (classified email system) or vacancies@odni.gov (unclassified email system). Applicants experiencing technical issues may submit their application via email to either email system.
  
  All attachments should be in Microsoft Word or Adobe PDF format.
  
  Applications submitted through the classified email system should NOT contain classified information above the TS//SI/TK//NOFORN level.
  
  APPLICATION PACKAGES MUST CONTAIN ALL ITEMS LISTED ABOVE. AN INCOMPLETE APPLICATION PACKAGE WILL BE INELIGIBLE FOR CONSIDERATION.
  
  Do not include the following types of information in your profile or resume:
  
  - Social Security Number (SSN)
  
  - Photos of yourself
  
  - Personal information, such as age, gender, religious affiliation, etc.
  
  - Encrypted and digitally signed documents
  
  Your application MUST be received by 11:59 PM (EST) on the closing date of this announcement. Applications received after the closing date will NOT be eligible for consideration.
  
  Agency contact information
  
  
  
  Vacancy Team ODNI
  
  Email
  
  Vacancies@odni.gov
  
  Address
  
  IC CHIEF INFORMATION OFFICER
  
  Director Of National Intelligence
  
  Washington, DC 20511
  
  US
  
  Next steps
  
  The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 60 days of the closing date of this announcement. Due to the large number of applications received, applicants will be contacted ONLY if they have been selected for an interview.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Equal Employment Opportunity (EEO) Policy
  • Criminal history inquiries
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

A complete application package must include:

a. RESUME: Applicants are encouraged to carefully review the vacancy announcement, particularly the MDRs, and construct their resume to highlight their most significant experience and qualifications relevant to this job opportunity.

b. POSITION NUMBER: Reference the announcement number in the subject line on each document submitted.

c. CURRENT SF-50: Federal Government employees must provide your official most recent SF-50 (i.e., dated within the last 52 weeks from the closing date of this vacancy announcement.) SF-50, "Notification of Personnel Action" is used to verify to verify current federal status, position, title, grade, and organization of record. If your SF-50(s) does not provide the information needed to make a final determination for qualification, you will be found ineligible for the position.

d. COVER LETTER: Applicants must submit a professional narrative as a supplement to the resume to elaborate on their qualifications and previous work performed.

e. WRITTEN ENDORSEMENT: Applicants from federal agencies must provide written endorsement from the employing agency concurring with the detail.

Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

We encourage you to read the entire announcement prior to submitting your application. This post is for viewing purposes only.

Internal ODNI Cadre Candidates must submit an application through the classified JobsDNI website.

For current employees who do not currently have access to internal systems {due to extenuating circumstances, applications should be sent to either DNI-COO-HRM-Vacancies-Mailbox@cia.ic.gov (classified email system) or vacancies@odni.gov (unclassified email system)

Detailee Candidates from within the IC must submit an application through the classified IC Joint Duty Program website.

ONLY applicants from federal agencies outside the IC should send their complete application package to either DNI-COO-HRM-Vacancies-Mailbox@cia.ic.gov (classified email system) or vacancies@odni.gov (unclassified email system). Applicants experiencing technical issues may submit their application via email to either email system.

All attachments should be in Microsoft Word or Adobe PDF format.

Applications submitted through the classified email system should NOT contain classified information above the TS//SI/TK//NOFORN level.

APPLICATION PACKAGES MUST CONTAIN ALL ITEMS LISTED ABOVE. AN INCOMPLETE APPLICATION PACKAGE WILL BE INELIGIBLE FOR CONSIDERATION.

Do not include the following types of information in your profile or resume:

- Social Security Number (SSN)

- Photos of yourself

- Personal information, such as age, gender, religious affiliation, etc.

- Encrypted and digitally signed documents

Your application MUST be received by 11:59 PM (EST) on the closing date of this announcement. Applications received after the closing date will NOT be eligible for consideration.

Agency contact information



Vacancy Team ODNI

Email

Vacancies@odni.gov

Address

IC CHIEF INFORMATION OFFICER

Director Of National Intelligence

Washington, DC 20511

US

Next steps

The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 60 days of the closing date of this announcement. Due to the large number of applications received, applicants will be contacted ONLY if they have been selected for an interview.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Criminal history inquiries
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request