Executive Assistant to the Director, LLE
Rochester, New York
Employer: University of Rochester
Industry: Faculty
Salary: $36.01 per hour
Job type: Full-Time
Opening
Full Time 40 hours Grade 010 LLE-Laboratory for Laser Energ
Schedule
8:30 AM-5:30 PM
Responsibilities
POSITION SUMMARY:
LLE's Executive Assistant is responsible for effectively supporting the day to day activities of the Director's office. This is an on-site position.
TYPICAL DUTIES:
QUALIFICATIONS:
Pay Range
Pay Range: $25.72 - $36.01 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Full Time 40 hours Grade 010 LLE-Laboratory for Laser Energ
Schedule
8:30 AM-5:30 PM
Responsibilities
POSITION SUMMARY:
LLE's Executive Assistant is responsible for effectively supporting the day to day activities of the Director's office. This is an on-site position.
TYPICAL DUTIES:
- Scheduling appointments, meetings and events involving the LLE Director including interaction with Senior Leaders in Government agencies, industry, academics, and national laboratories
- Coordinating travel arrangements, including booking flights, hotels and transportation
- Answering phone calls, emails, and other forms of communication on behalf of the Director
- Acting as the initial point of contact for internal and external visitors to the Director's office suite
- Provide general guidance protocol level coordination to LLE Administrative Coordinators
- Drafting and/or proofing correspondence, memos, emails, presentations and reports to ensure accuracy and readability
- Managing and organizing data, files, and records while maintaining confidentiality and security of sensitive information
- Processing travel and expense reimbursements
- Anticipating and addressing issues before they arise and resolving operational challenges independently
- Building and maintaining positive relationships with internal and external stakeholders representing LLE in a professional manner
QUALIFICATIONS:
- Associates or Bachelors degree in business administration, office management, or related field preferred
- Five or more years of relevant work experience in a multi-disciplinary, fast-paced office setting required
- Strong interpersonal and communication skills, attention to detail, organizational abilities and discretion involving sensitive matters required
- Proficiency in Microsoft products (Word, Excel, PowerPoint, Outlook, etc.) required
- Knowledge of Workday and other University of Rochester software tools and resources preferred
Pay Range
Pay Range: $25.72 - $36.01 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Created: 2024-05-17
Reference: 250667
Country: United States
State: New York
City: Rochester
ZIP: 14608