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Summary: The main function of legal support is to assist lawyers by preparing legal documents
Job Responsibilities:
• Provide attorneys with secretarial and administrative assistance, prepare correspondence and legal documents such as summonses, complaints, motions, responses, discovery, and subpoenas for attorney review.
• Maintain calendaring system and assist attorneys in all aspects of case handling from inception of case through trial preparation.
• Open, organize and maintain up to date filing on all legal documents and case files (electronic & paper)
• Close, maintain and organize "closed" legal files and prepare same for off-site storage shipments and logs
• Process vendor invoices; ; make travel arrangements and submit expense reports for attorneys;
• Enter attorney's daily billable time and run data reports in Sage Timeslips Program
• Maintain Sage TimeSlips program with IT support
• Upload attorney prepared narrative case budgets in T360 (TyMetrix) System, monitor funds remaining
• Generate monthly invoices for all legal cases in Sage Timeslips
• Submit monthly invoices to T360 for payment
• Enter invoice payments into Sage Timeslips program
• Work effectively as a team with major claims litigation office.
• Interface with management, facilities and technology personnel.
Skills:
• Verbal and written communication skills, attention to detail, and interpersonal skills.
• Ability to work independently and manage time effectively.
• Basic knowledge of legal court procedures,
• Ability to navigate and effectively manage litigation office files and case management systems.
• Expertise in the Microsoft Office 2010 suite of programs with proficient knowledge of Excel and Adobe.
• Knowledge of legal professional service organizations and legal secretarial and administrative practices and functions.
• Ability to maintain professionalism under pressure.
• Ability to converse in a professional manner with clients, claims, opposing counsel and experts.
• Knowledge of both the Federal and State court systems throughout the counties and state and familiarity with court rules and e-filings.
Education/Experience:
• Seasoned legal secretary experience with minimum of 3 to 5+ years' experience required.