"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".

Job Title: Executive Administrative Assistant

Location: 1585 Broadway, New York NY, 10036

Duration: 6-Months Contract (Possible Extension)

Pay Range is $29 to $30/hr. on W2

Schedule: Onsite

Job Description:

The Inclusive Ventures Group is seeking an Executive Assistant to primarily support the teams two Managing Directors and one Executive Director. The individual should be a self-starter, solution-oriented, comfortable operating in a dynamic environment and very service oriented with a great disposition. The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making.

Roles And Responsibilities:

• Required to demonstrate tact and good judgment in confidential situations and with handling material nonpublic information
• Telephone coverage:
• Answer phones, take accurate messages, know team members whereabouts at all times, handle urgent/confidential calls with professionalism and sound judgment
• Able to work well remotely with the team when they are traveling
• Heavy client interaction with high-level executives of the Firm; act as liaison with clients and their assistants
• Maintain calendars for the team, schedule all respective meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
• Manage all aspects of the office space and technology ordering supplies, equipment, maintenance, etc
• Coordinate all aspects of employee onboarding and office set-up order phones, equipment, set-up access, etc
• Coordinate all related conference rooms including any catering, audio/videoconference set up
• Arrange all aspects of travel, keeping teams travel profile up-to-date, manage approvals, arrange flights, hotels, rental car and sedan service, currency exchange where applicable
• Prepare all itineraries; prepare and submit all expense reports on a timely basis, following up on discrepancies and missing receipts to maintain current balances
• Prepare all Events& Conferences Proposals and vendor information, payments and invoice processing
• Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind if necessary
• Maintain online filing system, correspondence and documents for the team and the Inclusive Ventures Lab
• Navigate Firm's resources, interface with various departments on behalf of the team to collect information, respond to requests, obtain services
• Retrieve research, background, due diligence or other necessary materials from intra/internet
• Send and retrieve digital and inbound faxes; Open and distribute mail, sort and prioritize; arrange messenger and overnight package services as necessary
• Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area

Skills Required:

• Exceptional communication, writing, judgment, and problem-solving skills
• Excellent attention to detail as well as solid organization/time management skills
• Must be an enthusiastic, proactive, positive team player who is willing to help out and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Experience with client communication and building client relationships
• Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
• Knowledge of other applications are helpful including Excel, PowerPoint, invoicing, internet and research tools
• Keep up to date with office procedures and technical training as well as all policy guidelines and compliance requirements

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.