The Healy Group, an ancillary business unit of Cozen O'Connor, is seeking a Project Coordinator. This is a US-based remote role.

Position Overview: Under the direction of the Manager of Support Services, the Project Coordinator provides essential administrative and logistical support to ensure the smooth execution of projects and administrative functions for The Healy Group. This role is pivotal in coordinating operations and maintaining client satisfaction.

Key Responsibilities:

• Administrative Support :

o Process invoices, expense reports, and travel accounts with accuracy and in a timely fashion

o Schedule internal and external meetings, prioritizing efficiency and client service

o Maintain project files and track progress on deliverables

o Maintain calendar for employees inclusive of registering employees for professional development and business development opportunities

o Register staff for conferences and manage conference logistics

o Maintain the marketing calendar

• Project Coordination :

o Manage and support project work flow through collaboration with the Manager of Support Services and practice area leaders

o Assist with the development of proposals and responses to Requests for Proposals, Qualifications, and Information (RFPs/RFQs/RFIs)

o Prioritize incoming project requests

o Coordinate project logistics (document reviews, site visits, interviews, and deliverables)

o Facilitate business objectives by remaining cognizant of timelines

o Lead and/or contribute to project kickoff calls with team members and clients

• Resource Management :

o Maintain current resumes/bios of team and associates

o Create and maintain Company templates and resources

o Support employee and associate onboarding

o Provide support to the Manager of Support Services for monthly pre-bill review actions

• Communication and Collaboration :

o Proofread and format documents to ensure quality and consistency

o Create social media content using provided materials

General Requirements :

• Values Alignment: Interest in Healy ' s mission of promoting safety, security, regulatory compliance, and DEI initiatives in the education and private sectors.

• Professionalism: Ability to interact with diverse stakeholders, upholding high standards of confidentiality and professional demeanor.

• Detail-Oriented: Meticulous attention to detail in all tasks.

• Communication and Problem-Solving: Exceptional verbal and written communication skills, along with proactive problem-solving abilities

• Organization and Prioritization: Ability to manage workload effectively and prioritize tasks

• Teamwork and Independence: Thrive in both team-based and independent work settings in a remote environment. Must be able to travel several times per year

Qualifications

• High School diploma or equivalent required. Bachelor's degree preferred

• Proficiency with Adobe Acrobat and Microsoft Office Suite is critical, with a focus on MS Excel and MS PowerPoint

• Must be proficient with social media, including LinkedIn, X, Facebook, etc.

• Experience in a client support services is preferred

• Experience with data entry and document management is beneficial. We will provide additional training on specific company-wide platforms.

• Prior experience working in a virtual company environment is beneficial.

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O'Connor is committed to employing a diverse complement of attorneys and staff, and to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a rich diversity of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.