Job Description

Salary commensurate with experience and qualifications

Salary range

• Program Specialist I: $3,332/month - $4,100/month
• Program Specialist II: $4,101/month - $4,600/month
• Program Specialist III: $4,601/month - $ 5,301.33/month

TEXAS WATER DEVELOPMENT BOARD'S MISSION

Leading the state's efforts in ensuring a secure water future for Texas.

WORKING AT THE TWDB

See why our work makes an impact and why the TWDB is a great place to work!

The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: http://www.twdb.texas.gov/jobs/benefits.asp.

Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information.

MILITARY EMPLOYMENT PREFERENCE

Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of OS Operations Specialist, 16GX Air Force Operations Staff Officer, 612X LDO - Operations, Surface, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.

Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

Job Description Summary

Performs routine (journey-level) to complex (journey-level) consultative services and technical assistance work. Work involves coordinating the State's participation in the Federal Drinking Water Infrastructure Needs Survey and Assessment (DWINSA) and the Clean Watersheds Needs Survey (CWNS) or overseeing external coordination. Enters, compiles, analyses, and reports on Texas Water Development Board's (TWDB's) financial assistance and project information maintained within TxWISE, the agency-wide database. Works with cross-divisional, cross-office teams in data gathering and analysis projects. Prepares information related to the environmental benefits of the Clean Water SRF Database (CWD). Prepares information for federal reporting and enters it into state and federal database systems developed for that purpose. May train, lead, and/or prioritize the work of others. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Reports to the Manager of the Program Administration-Federal Reporting Department.

Essential Job Functions

• Prepares information for federal reporting and Federal Financial Accountability and Transparency Act (FFATA) reporting and enters the information into state and federal systems developed for that purpose.
• Assists other Program Administration staff to improve and coordinate reporting related to federal reporting and/or FFATA.
• Develops and upgrades related documentation.
• Undertakes quality control procedures and makes quarterly updates to public wastewater facilities data in the TxWISE database.
• Prepares internal procedural documents and training materials for use by TWDB staff and the staff from other participating state agencies/contractors.
• Prepares and contributes toward the creation of Annual Reports for the State Revolving Fund programs.
• Responds to requests for information as needed for the Office of Water Supply and Infrastructure, Executive level management, the Agency's Board Members, or their respective staff.
• Manages the agency's participation in the CWNS from initial preparations through the final review phase by the Environmental Protection Agency (EPA), including the submission of CWNS information, preparing, and maintaining support documentation, and responding to EPA's data modification requests.
• Assigns responsibilities to available and participating staff from the TWDB, Texas Commission on Environmental Quality (TCEQ), and other participating agencies.
• Manages the submission of information, documentation for review and acceptance by EPA and its contractors.
• Reviews and responds to data modifications by EPA and its contractors.
• Researches and evaluates changes in Federal policies and procedures regarding the CWNS.
• Assists Clean Water State Revolving Fund (CWSRF) counterparts on completing the CWNS, as necessary.
• Updates and maintains all existing desktop procedures related to the reporting duties included in their performance plan.
• Initiates, assists, and maintains enhancement projects for the Agency's databases.
• Works with cross-divisional teams to complete updates/upgrades to the agency's databases.
• Completes monthly, quarterly, biannual, and annual submission of federal and state reports covering the agency's various financial assistance programs, and ensures accuracy of the information provided from delegated staff.
• Collects, produces, and maintains supporting documentation.
• Maintains standards of source documents.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

Qualifications:

Minimum Qualifications

• Graduation from an accredited four-year college or university with a bachelor's degree.
• Experience:
  • PS I: Experience with data validation, database management, monitoring financial assistance programs, working in the water industry, and/or working with surveys, grants, government research, medical data entry, or statistics.
  • PS II: One year progressive work experience with data validation, database management, monitoring financial assistance programs, working in the water industry, and/or working with surveys, grants, government research, medical data entry, or statistics.
  • PS III: Two years progressive work experience with data validation, database management, monitoring financial assistance programs, working in the water industry, and/or working with surveys, grants, government research, medical data entry, or statistics.
• Relevant education and experience may be substituted on a year-for-year basis.

Preferred Qualifications

• Three to five years of progressive work experience with data validation, database management, monitoring financial assistance programs, working in the water industry, and/or working with surveys, grants, government research, medical data entry, or statistics.
• Experience with Microsoft Excel building tables and manipulating data.
• Experience with SQL Server Management Studio or another data analysis tool building reports, relational databases, queries, and tables.

Knowledge, Skills, and Abilities (KSAs)

• Knowledge of local, state, and federal laws and regulations relevant to the Program Administration-Federal Reporting Department.
• Knowledge of the principles and practices of public administration.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of state and federal funding programs.
• Skills in using Microsoft Office programs such as Word, Excel, and Access.
• Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
• Skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Ability to lead and prioritize the work of others.
• Ability to work accurately with numerical details in a fast-paced, high-volume setting.
• Ability to analyze and interpret financial data.
• Ability to work effectively in a dependable, organized, and productive manner to plan and arrange workload to meet scheduled deadlines.
• Ability to work as a team member and leader in a courteous and effective manner.
• Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to complete assigned work, on time, neatly and with infrequent errors.
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing.
• Ability to work and cooperate with others in a team environment.
• Ability to manage multiple tasks.
• Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
• Ability and willingness to travel 5% of the time, primarily within the State of Texas.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements.
• Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
• Ability to train others.

Remarks

• A copy of required academic transcripts and/or licensures and driving record must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
• Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS

• Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

EQUAL OPPORTUNITY

• The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

SELECTIVE SERVICE

• Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement.

FINAL EMPLOYMENT OFFERS

• All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.

SPONSORSHIP

• Candidates must be eligible to work in the United States without requiring sponsorship.

STATE OF TEXAS APPLICATION

• Resumes will not be accepted in place of a completed State of Texas application unless indicated.

E-VERIFY

• TWDB participates in E-Verify! Information from each new employee's Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

EMPLOYMENT AT-WILL

• Employment with the Texas Water Development Board (TWDB) is on an at- will basis.

AMERICANS WITH DISABILITIES ACT

• The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY/TDD).

HEADQUARTER LOCATION AND CONTACT INFORMATION

Texas Water Development Board

Stephen F. Austin Building

1700 North Congress Avenue

Austin, Texas 78701

hr@twdb.texas.gov

Phone: (512) 475-2142