00088 - Program Coordinator

Title: 00088 - Program Coordinator

State Role Title: Program Administration Specialist I

Hiring Range: $41,655 - $53,000

Pay Band: 4

Agency: Norfolk State University

Location:Norfolk State University

Agency Website:WWW.NSU.EDU

Recruitment Type: General Public - G

Job Duties

The Program Coordinator is a full-time position within Norfolk State University's Office of Global
Learning and International Programs (GLIP). The position reports to the Director of GLIP.

The NSU Office of Global Learning and International Programs is the institutional unit charged with leading and facilitating NSU's comprehensive internationalization efforts. Comprehensive
internationalization at NSU is the strategic and integrated approach to all activities that make up Global Learning and International Programs throughout the university. These activities include:

1. Education abroad and faculty/student exchanges
2. International student and scholar services
3. International student recruitment and enrollment
4. International contracting and technical assistance
5. Area, international and/or foreign language studies
6. Internationally oriented faculty and curriculum development
7. International institutional linkages
8. Internationally oriented community and outreach activities
9. International education research

Program Coordinator Responsibilities:
1. Serve as the first point of contact for visitors to the office
2. Serve as the office manager and administrative support for all unit projects, including the Title III grant
3. Serve as one of the primary campus study abroad advisors
4. Assist with Student Advising, Faculty-Led Program Coordination, Exchange Program Management
5. International Student and Scholar Services and Program Assessment/Evaluation
6. Assist in developing marketing materials for all GLIP activities and updating the website, calendar and social media networks
7. In conjunction with the Assistant Director, manage the study abroad application database (TerraDotta) and student files for all study abroad programs.
8. Arrange flights, insurance and visas for GLIP Staff travel and also for faculty and students traveling on NSU sponsored study abroad programs.
9. Collaborate with offices and people across campus to support and advocate for Office of Global Learning and International Programs.
10. Represent GLIP as a participant or presenter at events such as Admissions Open Houses; Orientation, trainings for RAs, and Tutors, Athletic Mentors and other campus student leaders.
11. Attend and present at student sponsored events.
12. This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor.

Minimum Qualifications

1. Experience working in a university setting and considerable experience with coordination of
procurement processes to support multiple university budgets.
2. Experience working with a diverse group of students; or equivalent combination of education and experience.
3. The capacity to learn Title III Grant Managment Processes, Microsoft and Google Office Suites
4. The capacity to learn the Terra Dotta Study Abroad Software, & web content management systems.
5. Interest in the field of international education
6. Demonstrated initiative and use of proactive strategies to engage students in-person and through social media.
7. Considerable organizational and administrative, written and verbal communication skills; attention to detail.
8. Demonstrated ability to handle multiple tasks simultaneously and function in a high volume/high traffic office setting.
9. Demonstrated professional, collaborative and collegial work style; able to work independently and as part of a team.
10. Ability to work occasional evening and weekend programs

Additional Considerations

1. Experience as administrative support for a grant project.
2. Experience as an office manager and administrative support at a university.
3. Experience working with Higher Education Management Software that Manages application processes for student programming or experience work with Terra Dotta directly.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your RMS account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information

Name: Office of Human Resources

Phone: 757-823-8160

Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.