00516 - Compliance Policy Specialist

Position Description:

Compliance Policy Specialist

Position Overview:

As a Compliance Policy Specialist, you will be responsible for developing, implementing, and managing compliance policies and procedures. You will work closely with various departments to ensure adherence to industry regulations and internal guidelines, helping to mitigate risks and supporting the company's strategic objectives.

The Compliance Policy Specialist will play a crucial role in ensuring that Norfolk State University complies with all applicable laws, regulations, and internal policies. This role will focus on developing and managing compliance policies, handling Freedom of Information Act (FOIA) requests, and overseeing visa-related matters. The ideal candidate will have a strong understanding of compliance frameworks, excellent organizational skills, and the ability to navigate complex regulatory environments.

Responsibilities:

• Develop and implement effective compliance programs
• Conduct periodic internal reviews to ensure compliance procedures are followed
• Conduct or direct the internal investigation of compliance issues
• Assess product, compliance, or operational risks and develop risk management strategies
• Identify compliance issues that require follow-up or investigation
• Disseminate written policies and procedures related to compliance activities
• Serve as a confidential point of contact for employees to communicate with management about suspected unethical or illegal activities
• Verify that all company and regulatory policies and procedures have been documented, implemented, and communicated.
• Proven ability to handle sensitive information with discretion and maintain confidentiality.

Compliance Management: Develop, implement, and update university-wide compliance policies and procedures. Monitor and ensure adherence to federal, state, and local regulations, as well as university policies.

FOIA Oversight: Manage the university's FOIA process, including receiving, processing, and responding to FOIA requests in a timely manner. Ensure that responses comply with relevant laws and regulations while protecting sensitive information.

Visa Sponsorship Coordination: Oversee visa-related processes for international faculty, staff, and students. Ensure compliance with immigration laws and university policies and provide support for visa applications and renewals.

Training and Education: Develop and deliver training programs for university staff and faculty on compliance-related topics, including FOIA procedures and visa regulations.

Audit and Risk Assessment: Conduct regular audits and risk assessments to identify potential compliance issues and recommend corrective actions. Prepare detailed reports and documentation for internal stakeholders and external regulatory agencies.

Regulatory Liaison: Serve as the primary point of contact for regulatory bodies, including responding to inquiries and participating in audits or inspections as needed.

Qualifications:

• Proven experience as a Compliance Specialist
• In-depth knowledge of the industry's standards and regulations
• Excellent knowledge of reporting procedures and record keeping
• Methodical and diligent with outstanding planning abilities
• An analytical mind able to "see" the complexities of procedures and regulations
• Excellent communication skills

Required Skills:

• More than 5 years' work experience in the relevant industry.
• At least 3 years' experience as a regulatory compliance specialist, or similar.
• Proficiency in office and compliance management software.
• BS/BA in law, finance, business administration or related field
• Certified compliance professional is a plus