Responsibilities for this Position

A/A Administrative Aide

US-CT-Groton

Job ID: 2024-12813
Type: Full-Time
# of Openings: 1
Category: Administrative
EB Groton Shipyard

Overview

This position is the department admin that supports the D411 Life Cycle Support Programs. This position requires frequent communication with all levels of the organization to ensure quality final products are being delivered. The ideal candidate is an excellent communicator, detail oriented, and consistently demonstrates commitment to the team.

Responsibilities:

• Document typing, formatting, security marking and editing of technical correspondence (letters, transmittals, conference reports and memos) with other Engineering Departments and the Navy
• Administer department Jira board to track document review circuit
• Initiating and tracking communication work orders
• Book conference rooms for team members
• Prepare visit requests, making travel arrangements, supporting completion of expense reporting
• Manage departmental supplies and ordering including photo copier paper and toner
• Create facility related requests for personnel moves, material trouble tickets, and maintenance issues
• Coordinate department service awards
• Onboard and assist new hires with hardware, software and logistics
• Track department hardware assets
• Maintain department organizational charts
• Assign commitment numbers, editing and closing commitments
• Distribute interoffice mail

The Administrative Aide will directly support the manager, supervisors, and employees of Life Cycle Support Programs. This is a full-time on-site position during first shift. The successful candidate will show a productive and positive work ethic and is willing to work overtime as the departments needs dictate. The candidate will work well with other administrative professionals in the directorate to drive toward consistency and provide coverage as needed.

Responsibilities

• Detail oriented and organized
• Typing/word processing capability of 45wpm or better
• Well-developed verbal and written communication skills
• Ability to accept multiple assignments and collaborate with others to prioritize workload
• Comfortable working in a team environment

Qualifications

Required:

• High School diploma or G.E.D.
• Proficiency with Microsoft Office Applications - especially Outlook, Word, Excel and PowerPoint
• Proficiency with Adobe Acrobat or Foxit PDF Editor and related editing tools
• 3-7 years of experience in an administrative role, handling and preparing formal correspondence

Preferred:

• Prior EB administrative experience

PI242264667

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