Academic Advisor, Bachelor's

The Herron School of Art and Design seeks applicants for an Academic Advisor position. Academic Advisors at Herron are instrumental in providing guidance and support to undergraduate and graduate students who are seeking to achieve knowledge, expertise, and a degree in one of the many degree programs offered by Herron on the IU Indianapolis campus. Degrees are available in art education, art history, art therapy, design, music technology, music therapy, and studio art in multiple disciplines.

Herron School of Art and Design is accredited by the National Association of Schools of Art and Design (NASAD) . Music and Arts Technology courses are accredited by the National Association of Schools of Music (NASM) . The music therapy program is approved the the American Music Therapy Association .

At Herron, we practice what we believe: that art and design can solve problems, build communities and improve lives. We hope you will consider becoming a part of this vibrant and dynamic community.

Job Summary

Department-Specific Responsibilities

• Provides academic advising for Herron undergraduate and graduate students.
• Assists students with developing solutions to academic problems.
• Prepares, maintains, and advises students regarding academic records, degree requirements, test scores, grades, and course selection to meet academic standards.
• Oversees progress of students; regularly review student and academic records to determine academic standing, probation, and eligibility for graduation.
• Works with faculty to provide support to at-risk students.
• Assists in preparing curriculum exemptions, exception, or substitution when appropriate.
• Provides support to students on the use of the various campus support services and resources.
• Participates and provide input in developing policies and procedures related to student academics such as curriculum, testing, orientation, enrollment procedures, etc.
• Meets with prospective beginning, incoming, transfer, prospective IUPUI and current students to discuss academic planning, evaluate and articulate transfer credit and assist with registration.
• Holds Recorder duties.
• Maintains the accuracy of Herron's Academic Advising Reports and degree map system by updating curricular requirements.
• Performs graduation checks and degree conferrals.
• Evaluates records for graduation requirements; distribute to appropriate University departments and certify all Herron degrees, certificates, and minors.
• Collaborates with other Herron advising staff, administration, and faculty chairs in the scheduling of classes, working to update schedule builds in the university system and offer input on necessary changes as a result of student enrollment trends and degree requirements.
• Serves as a liaison with the Registrar's office for scheduling and Recorder duties.
• Facilitates winter and summer orientation program for beginning, transfer, and graduate students, leading the academic planning and registration segments.
• Collaborates with faculty on the facilitation of the advancement reviews for BFA and BAE students.
• Validates student qualifications, organize registration, and verify completion.
• Serves on the instructional team for Herron's First Year Seminar course and Summer Bridge; leads all advising units, and collaborates with team to make course revisions.

General Responsibilities

• Provides academic counseling for students pursuing or considering majors, minors, or certificates. Guides students in planning their course of study in concert with the departments' curricular requirements; explains curriculum requirements and school and campus policies.
• Meets with students in groups and one-on-one to guide students in academic programs that will meet their educational needs and the requirements of their chosen major, minor, and/or certificate.
• Assists students in making informed decisions about a choice of major and potential career or graduate school direction; helps students to assess their interests, values, and academic skills and to understand these in relation to major choice and potential future career/graduate school options.
• Teaches students how to navigate university systems, academic processes, and policies; empowers student accountability in academic decisions about courses, career direction, and long-term plans; and provides guidance on avenues for increased involvement as an IU student and in the IU community.
• Refers students to appropriate campus resources, such as academic support resources, placement programs, internship and overseas study opportunities, etc.
• Tracks and monitors students' academic progress, reviews and maintains confidential student records to ensure that students meet requirements and to document advising discussions, and communicates this information in a timely manner to students and to appropriate academic offices when necessary.
• Represents the advising function as a presenter at campus meetings and recruiting functions; assists in developing written advising materials for use in student events.
• Researches, recommends, or creates best practices for unit or campus initiatives, projects, processes, or programs and may provide guidance to other Academic Advisors.
• Roles above the Core career level may include expanded duties and leadership and/or higher expectations of performance in line with the campus advising ecosystem.

Qualifications

EDUCATION

Required

• Bachelor's degree in related field.

Preferred

• Master's degree in related field.

WORK EXPERIENCE

Required

• 2 years in student affairs, teaching, academic advising, or related field.

Preferred

• Experience in a student-focused, higher education environment is highly desired.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrated time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Uses and learns new technology proficiently and changes practices with changing technology.
• Meet Best Practices and National Standards for Academic Advising.
• Understands and meets FERPA requirements.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Student Services

Job Family: Academic Advising
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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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