Academic Advisor I

Posting Details

Posting Details

Posting Number S12664P

Working Title Academic Advisor I

Department ENGR-Env Civil Agr & Mech

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The College of Engineering at the University of Georgia is one of the fastest growing programs at UGA and one of the fastest growing public colleges of engineering in the nation. Since our founding in 2012, enrollment in the College of Engineering has grown to over 2,700 students. Students and faculty alike are attracted to our setting in a comprehensive, land-grant, research institution that's consistently ranked among the 20 best public universities in the nation. Our rapidly expanding engineering program focuses on opportunities for learning, discovery and innovation at the confluence of disciplines.

College/Unit/Department website https://engineering.uga.edu/

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday through Friday, 8 a.m. to 5 p.m. regular University of Georgia business hours.

Advertised Salary $47,000-$54,000 salary range

Posting Date 09/17/2024

Open until filled Yes

Closing Date

Proposed Starting Date 11/01/2024

Special Instructions to Applicants

Please submit the following alongside your application:

1. Resume
2. Cover letter
3. List of 3 references w/contact information

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Academic Services Professional

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• Knowledge of Microsoft Office software (Word, Excel, and PowerPoint).
• Basic knowledge of Sage, Degree Works, Athena, and other UGA advising software.

Position Summary

This Academic Advisor I position within UGA's College of Engineering is an entry-level advising position supporting incoming and current Engineering undergraduate students in their academic pursuits. The Academic Advisor I position:

• Effectively facilitates one-on-one advising sessions with students pursuing majors within the College of Engineering.
• Understands requirements, policies, procedures, and the use of student-facing technologies (Degree Works, SAGE, Athena, etc.).
• Provides general support related to student decision-making, exploration, and development.
• Makes basic referrals based on individual students' situations, needs, and interests.
• Considers students' degree progress, interests, and abilities when providing advisement to students
• Demonstrates professionalism and clarity in communications to students, staff, faculty, and others within and outside the college.
• Maintains accurate records by following policies and procedures instituted by the college.
• Demonstrates knowledge of university and degree requirements
• Understands basic advising practice and how it is related to some aspects of student development.
• Engages effectively with members of the home unit or department

This position will report directly to the College of Engineering Director of Advising (currently vacant) and is expected to manage a caseload of approximately 275-305 advisees. The Academic Advisor I position will work with other Academic Advisor I, II, and III Advisors, both independently and collaboratively as part of the college Advising team.

The primary function of all Academic Advisor positions in the College of Engineering is to administer student support to enrolled and prospective students while working collaboratively with other Academic Advisors and staff throughout the College of Engineering and across campus. In addition, Academic Advisors must stay abreast of current degree program procedures, policies, and curriculum requirements and of UGA-wide policies and procedures for UGA employees and Academic Advisors specifically. College of Engineering Academic Advisors will follow all UGA Academic Advising Services requirements and are encouraged to continue their professional learning through their learning and development resources and best practices.

The College of Engineering offers BS, MS, and PhD degree programs through four schools - School of Chemical, Materials, and Biomedical Engineering, School of Computing, School of Electrical and Computer Engineering, and School of Environmental, Civil, Agricultural, and Mechanical Engineering. For further details on our offered degrees and programs, please visit https://engineering.uga.edu/degrees-programs/.

The College of Engineering is a rapidly growing Engineering college at a flagship public university. Since its founding in 2012, UGA's College of Engineering has added multiple new degree programs, increased its enrollment to over 2,700 undergraduate and 300 graduate students, employs over 200 Faculty, Staff and Post-Doctoral Associates, and has had a 300% increase in research funding in the last 5 years.

Knowledge, Skills, Abilities and/or Competencies

• Knowledgeable about or eager to learn university and college degree requirements
• Strong organizational and time management skills
• Strong problem-solving skills
• Familiar with or eager to learn University's electronic student systems and databases
• Effective oral and written communicator to students, staff, faculty, peers and leadership
• Will establish and maintain effective working relationships for the betterment of student success, team success and continuous professional learning

Physical Demands

• General office duties.
• Sitting at computer for long periods of time.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Advising

• Assists students with curriculum planning and registration each semester; and maintain student records/files.
• Effectively facilitates one-on-one advising sessions.
• Provides guidance to students on progress towards graduation.
• Understands requirements, policies, procedures, and the use of student-facing technologies (DegreeWorks, SAGE, Athena, etc.).
• Provides general support related to student decision-making, exploration, and development.
• Considers students' degree progress, interests, and abilities in future planning.
• Uses feedback and assesses student needs to enhance advising practice.
• Demonstrates professionalism and clarity in communications.
• Makes use of provided advising-related information, reports, and data to enhance advising practice.
• Demonstrates knowledge of university and degree requirements, as well as University and unit-specific policies and procedures.
• Understands basic advising practice and how it is related to some aspects of student development.
• Uses DegreeWorks with orientation students to document degree selection, course registration and college resources.
• Provide information about co-curricular opportunities (Co-op, Internships, Study Abroad, Graduate Studies, faculty-led research, etc.) and special services as per students' specific needs.
• Serve as a point-of-contact for degree support and enhancement activities that extend/augment the educational opportunities associated with engineering undergraduate degree programs.

Percentage of time 60 Duties/Responsibilities

Campus Participation

• Engages effectively with members of the College of Engineering.
• Attends staff meetings, professional development seminars, yearly UGA advising workshops, and other student support related meetings; serve on various campus committees; complete the Academic Advising Certificate Program.
• Represents the College of Engineering at on-campus recruitment events and related meetings.

Percentage of time 15 Duties/Responsibilities

Communication

• Makes basic referrals based on individual students' situations, needs, and interests.
• Demonstrates knowledge of relevant resources across campus and related referral processes.

Percentage of time 10 Duties/Responsibilities

Administration

• Performs administrative activities, such as answering student and staff emails, scheduling meetings and networking opportunities and working on projects to benefit the advising office.
• Maintains accurate records.

Percentage of time 10 Duties/Responsibilities

• Other duties as assigned.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Amanda Mooney

Recruitment Contact Email afm19918@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents