Title: ACCOUNTANT SUPERVISOR - 00028

State Role Title: Financial Services Spec I

Hiring Range: $40,000.00 - $65,000.00

Pay Band: 4

Agency: Department of Fire Programs

Location:Dept of Fire Programs

Agency Website:www.vafire.org

Recruitment Type: General Public - G

Job Duties

About the Agency
The Virginia Department of Fire Programs (VDFP) enhances public safety in the Commonwealth by providing supplemental funding, training, fire prevention, life safety education, and statewide fire code enforcement.

About the Position
This position acts as a working supervisor and will be responsible for ensuring the accurate and timely processing of accounts receivables and accounts payable transactions in accordance with Treasury, DOA, and DFP policies and procedures. The Accountant Supervisor will as be responsible for reconciling accounting records; updating and implementing state, federal and agency regulations, policies, and procedures; and the resolution of customer deposits, employee reimbursement, and vendor payable inquires. Specifically, this position will be responsible for but not limited to reconciling and pre-auditing small purchase credit card monthly statements and other account statements as needed and required; reconciling/maintaining accounting records; keying payments, financial information, and grant information into appropriate source systems; reviewing, managing, and processing accounts payable transactions; pre-auditing cash deposits/bank deposits, and maintaining tax records for submittal as required. The incumbent of this position will also be responsible for the daily monitoring, researching, and resolution of discrepancies with deposits/deposit logs in a timely manner; maintaining and correcting general ledger entries weekly/monthly as required; and partnering with the vendors, Accounting Manager, Purchasing Manager as well as with other staff as needed to ensure the agencies financial and accounting operations are coordinated and running efficiently. The Accounting Supervisor will also provide personnel management and guidance for up to 1-2 accountant positions, and be responsible for updating and implementing agency, state, and federal regulations as required.

Minimum Qualifications

• Experience demonstrating an extensive knowledge and comprehension of a broad range of fiscal policies including procedures pertaining to payroll and leave accounting.
• Experience demonstrating knowledge of accounts payable, accounts receivable, and collection principles.
• Considerable knowledge of financial management practices and procedures.
• Experience demonstrating the ability to interpret and apply advanced federal and state-level regulations.
• Considerable knowledge of governmental fund accounting and business management.
• Experience demonstrating the ability to lead, supervise, and provide guidance to at least 1-2 direct reports.
• Considerable knowledge and experience demonstrating the ability to interpret and apply generally accepted accounting principles (GAAP).
• Experience demonstrating knowledge, abilities, and skills to prepare, reconcile, and analyze moderate financial reports.
• Experience demonstrating knowledge, skills, and abilities to use state systems to electronically file 1099's, and to use Cardinal HCM to reconcile/resolve/approve timesheet issues.
• Experience demonstrating the ability to use Cardinal Financials to process travel reimbursements, accounts payable, accounts receivable, and to perform financial reporting.
• A work history demonstrating the ability to prioritize/manage multiple tasks simultaneously and solve problems in a deadline-driven environment.
• Experience demonstrating the ability to communicate effectively orally and in writing with all levels of staff and management.
• Considerable experience using Microsoft Office Suite software applications, including Word, Excel, Access, PowerPoint, and Outlook.

Additional Considerations

• Extensive knowledge of fiscal policies and procedures relating to accounts receivable and collection principles in accordance with the Commonwealth's Department of Accounts regulations (DOA).
• Knowledge of the Commonwealth's CAPP Manual and related topics.
• Considerable experience supervising and providing guidance to multiple employees in a financial environment, or considerable experience acting as a lead employee in a financial environment is desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Must possess a valid driver's license or have reliable transportation to get to job-related activities; occasional overnight travel may be required.

Criminal History: The individual has not been convicted of or pled guilty or no contest to a felony or any offense that would be a felony if convicted in the Commonwealth, has not been convicted of or pled guilty or no contest to (a) any misdemeanor involving moral turpitude, including but not limited to petit larceny under §18.2-96, or any offense involving moral turpitude that would be a misdemeanor if committed in the Commonwealth, (b) any misdemeanor sex offense in the Commonwealth, another state, or the United States, including but not limited to sexual battery under §18.2-67.4 or consensual sexual intercourse with a minor 15 or older under clause (ii) of §18.2-371, or (c) domestic assault under §18.2-57.2 or any offense that would be domestic assault under the laws of another state or the United States.

Other: U.S. Citizen at least 18 years of age and qualify for U.S. Government Security Clearance. A one-year probationary period is required of all newly hired and re-hired employees.

State applications will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to "Your Application" in your RMS Account to check the status of your application for this position.

The candidate selected for this position will be required to successfully complete a background check. State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 249-1992 . Please include your name and the position number on the fax cover sheet. You may apply for this position at Home (virginia.gov) Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please contact Ethel White at (804) 249-1992 for assistance. VETERANS, PEOPLE WITH DISABILITIES, AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Equal Opportunity Employer

Contact Information

Name: Taris Harmon

Phone: 804-225-2532

Email: taris.harmon@dhrm.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.