Accounting Clerk

POSITION DESCRIPTION

• Organizing incoming payable invoices and logging in invoice log for tracking purposes.
• Audit invoice details before prepping for upload in the system and communicate with vendor if any issues (i.e. missing po number, wrong company name, etc.)
• Upload invoices with appropriate documentation to acquire appropriate approvals.
• Monitor the status of invoices in process to ensure invoice flow is efficient.
• Coordinate with Accounting Manager to prep invoice backup for check approvals
• Maintain good communication with assigned vendors' contacts when they have concerns
• Audit vendor statements monthly to ensure all invoices are in process
• Provide weekly and monthly accounts payable reports, as needed
• Assist with administrative duties such as:
• Creating Excel spreadsheets to track subcontracts, etc.
• Compiling subcontract documents in the document control system.
• Entering purchase order details into ECMS system
• Maintenance of project files and reports.
• Work closely under the supervision of the Accounting Manager to meet project accounting needs.
Other duties and reports as needed.

REQUIREMENTS

• 1+ years of experience in an accounting role in a professional setting is preferred • Strong organizational skills and very detail oriented. Strong typing skills. • Strong Microsoft computer skills: Word, Excel, Outlook. Strong ability to create
spreadsheets that include formulas.
• Strong customer service skills. • Ability to multi-task and work in high pressure environment. • Proactive and solution oriented. • Must demonstrate exceptional judgment, discretion, and professional courtesy. • Effective oral and written communication skills and excellent interpersonal skills.