Accounts Payable Analyst - Controller's Office - A/P (1.0 FTE, Days)

Finance & Accounting

1.0 FTE, 8 Hour Day Shift

At Stanford Children's Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

The Accounts Payable Analyst is responsible for the management, analysis, and optimization of the hospital's accounts payable processes with a strong focus on leveraging technology and data. This role involves handling complex financial transactions, integrating and maintaining accounts payable systems, and providing technical support to the finance team. The analyst will play a key role in enhancing the efficiency of the AP process through automation and data-driven decision-making.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital's policies and procedures, including its Service Standards and its Code of Conduct.

• Analyzes Accounts Payable transactions to ensure compliance with internal controls and accounting policies.
• Maintains and reconciles Accounts Payable ledger to validate charges and ensure accuracy.
• Reviews and analyze invoices and expenses, making certain that they are for goods or services captured appropriately and timely.
• Utilizes AP data to identify trends, inefficiencies, and opportunities for improvements or cost savings.
• Analyzes and report buying patterns, performance indicators, and financial metrics and relays conclusions to management.
• Communicates with vendors as needed, investigates, and resolves discrepancies in billings and payments.
• Collaborates with various departments to streamline processes and recommends Accounts Payable policies and procedures improvements.
• Assist with processing payments and increasing payment cycle efficiency.
• Establish, maintain internal and external vendor relationship.
• Expected to have a basic understanding of bookkeeping principles, and relevant federal and state policies, procedures, and regulations.
• Understands AP Automation Software, to reduce invoice processing time and increase efficiency.
• Prepare and analyze AP reports and P2P related metrics.
• Testing and/or supporting the operations during Workday's 2 semi-annual planned releases.
• Monthly testing of configurations, which are not part of the exception testing and could not make the go live deadline, pushed to after go live.
• Monthly testing of custom reports, which did not make the go live deadline, pushed to after go live.
• Provide post go live support by training the current AP Processors and Supervisor, participating and/or troubleshooting and providing resolution of post go live issues.
• Provide production support to include managing RPA, performing day-to-day monitoring, and clearing RPA errors to ensure invoices are processed and paid timely to avoid credit hold.
• Update training contents (QRG's), owned by Accounts Payable.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: Associate degree in a related field.

Experience: Five (5) years of progressively responsible and directly related work experience

License/Certification: None required.

Knowledge, Skills, & Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

• Ability to interpret, apply and explain rules, regulations, policy and procedures.
• Ability to manage budgets and expenses.
• Ability to manage workflow and/or business cycle productivity.
• Ability to plan, organize, assign, prioritize, evaluate, and supervise the work of subordinate employees performing the same or similar work.
• Ability to plan, organize, develop tactical plans and sets priorities.
• Ability to solve technical and non-technical problems.
• Ability to supervise, coach, mentor, train, and evaluate work results.
• Ability to work effectively through and with others.
• Knowledge of accounts payable principles and practices.
• Knowledge of computer systems and software used in functional area.
• Knowledge of financial transaction flows, including system interfaces.
• Knowledge of local, state and federal regulatory requirement related to the functional area.

Physical Requirements and Working Conditions

The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Pay Range

Compensation is based on the level and requirements of the role.

Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data.

Typically, new team members join at the minimum to mid salary range.

Minimum to Midpoint Range (1.0 FTE): $77,542.40 to $102,804.00

Equal Opportunity Employer

L ucile Packard Children's Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.