Accounts Payable Coordinator

Company Summary

Our client is a management services company providing business services to its wholly and majority owned operating companies. Our client's portfolio of companies are development, engineering, construction, and technology related businesses. By providing solid and high-quality administrative and operational support, the leadership of the client's operating companies are free to focus on day-to-day operations of their specific business.

General Information

•Job Title: Accounts Payable Coordinator

•Location: Memphis, Tennessee

•Department: Finance & Accounting

•Experience Required: 3 - 5 years of progressive experience in Accounts Payable; supervisory experience preferred; construction industry experience preferred.

•Educational Qualification: Bachelor's Degree preferred

•Certifications / Licenses: Accounts Payable Certification preferred

•Reports to: Senior Accounting Associate

Role Overview

Leads and performs the day-to-day operational activities of the accounts payable department. Reviews purchase orders, statements, and invoices to verify amounts owed. Manages the vendor setup process by obtaining appropriate documentation including Form W-9s, certificates of insurance, bonds, etc. Records and processes payments for vendor invoices in accordance with internal accounting policies and oversees payment schedules. Manages the expense reimbursement process and credit card reporting. Maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. Engage with vendors and internal employees and perform necessary research to identify and resolve short payments, past due invoices, pricing discrepancies, etc. in a timely manner. Utilize accounting so􀅌ware and systems to manage invoices and payments. Compile and analyze vendor information to accurately and timely complete annual Form 1099 filings.

Self-motivated and works independently within established procedures associated with the specific job function. Has gained proficiency in multiple competencies relevant to the job.

Competencies / Skills

Account Reconciliation | Accounts Payable | Data Entry-Keyboarding | Inquiry Research/Response | Invoice Management | Invoice Verification | Issue Resolution | Month and Year-End Close | Paying Invoices | Payment Posting | Payment Processing | Project Accounting |

Project Costing | Project Documentation | GAAP Standards | Record Keeping | A/P Automation Software | ERP Systems

Leadership Responsibilities

•Develop process / policy changes, implement process / policy changes

•Analyze workflow problems and recommend measures for efficiencies and improvements

•Knowledge of generally accepted accounting principles related to accounts payable and sales tax accounting

•Ability to work cooperatively and collaboratively as part of a team and with all levels of employees, management and vendors