Job Title: Accounts Payable Specialist

FLSA Status: Non-Exempt

Department: Accounting

Reports to: Accounts Payable Supervisor

Flex Work Eligible! This position qualifies for the Flexible Work Policy. Employees receive 75 work days annually to work remote! The initial amount of days is prorated for the first year based on start date.

GENERAL DESCRIPTION / PURPOSE:

The Accounts Payable Specialist is responsible for reviewing and processing supplier invoices, employee expense reports and corresponding payment activity for multiple Loram entities. This is accomplished via regular interaction with Loram's Accounting Operations, Procurement & Inventory Control/Warehouse departments, and direct contact with Loram's suppliers. This person must display technical system aptitude and have strong attention to detail.

ESSENTIAL JOB FUNCTIONS:

Supplier Invoice and Payment Processing

• Process assigned supplier invoices, related purchase orders, and receiving docs using accounting software and other programs
• Review and apply sales and use tax rules.
• Work directly with both internal and external customers to resolve all problems related to invoices and supplier statements
• Generate payment proposals for invoices and facilitate related processing functions
• Prepares month end accruals and appropriate journal entries
• Actively engage in, and successfully complete special projects and other duties as assigned

Expense Report Processing

• Audit assigned purchase card transactions and reimbursement requests for accuracy and adherence to company policies
• Provide guidance and assistance to end users as needed
• Generate payment of expense reports

Work Procedure Maintenance

• Prepares and maintains desk work procedures for areas of responsibilities

BEHAVIORAL COMPETENCIES:

• Action Oriented
• Approachability
• Building Partnerships
• Customer Focus
• Priority Setting
• Values Based

REQUIRED QUALIFICATIONS:

Education: High School Diploma or Equivalent

Experience: 1+ year of relevant experience and/or training; 1+ year working knowledge of various PC based computer software packages including financial spreadsheets and word processing. Intermediate Excel skills.

PREFERRED QUALIFICATIONS:

Education: Associate Degree

Experience:

• IFS ERP System
• OnBase Document Imaging

Knowledge, Skills and Abilities:

• Multi-Currency invoice processing - Three Way Match
• Exposure to Sales and Use Tax, as well as VAT/GST
• SAP Concur Expense and Audit
• Manufacturing and Project based payables

WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office deskwork, requiring sitting, walking, using phone & computer
• May lift up to 30 lbs. occasionally
• Up to 10% or more travel including international
• Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment

Loram is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law

Revised: April 2024

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