Accounts Payable Specialist

Description

The Accounts Payable Specialist/Clerk is responsible for reviewing and processing invoices and credits in a timely and
accurate manner as well as reconciliation of vendor statements and accounts in Esker. Esker is an Accounts Payable
workflow software which synchronizes with SAP. Maintaining relationships with vendors and Fresh Direct business
partners is also a key focal point.

The right candidate will possess strong technical, organizational, communication and interpersonal skills as well as
demonstrate a positive attitude that matches the entrepreneurial spirit of the company.

The Accounts Payable Specialist/Clerk will report to the Accounts Payable Supervisor and will be visible to the Accounts Payable Manager, Controller, CFO and business partners.

Essential Functions:

o Build and maintain relationship with vendors and business partners
o Review, match and post invoices or credits to Purchase Order (PO) and/or Bill of Lading (BOL) and send
to Buyers for approval if there are any price or quantity mismatch in Esker
o Review, code (if applicable) and send to approvers related to non-PO related invoices or credits in Esker
o Communicate invoice and PO discrepancies to appropriate individuals
o Ensure invoices and discrepancies are followed up in a timely and professional manner
o Reconciliation of vendor statements on a monthly basis
o Review and reconcile posting to Goods Receipt Invoice Receipt (GRIR) and auto-debit reports
o Coordinate with Receiving department to obtain reconciliation report or missing documents for all vendor
types
o Ensure adherence to financial controls environment
o Promote best practices and consider automation and efficiencies
o Ensure prompt and complete responses to Accounts Payable related inquiries
o Ensure accurate recording of all invoices, particularly those with variances to purchase order
o Monitoring invoice queue in Esker for timely invoice posting

Minimum Qualifications:

Bachelors Degree, emphasis on courses in accounting, finance or related field preferred
A minimum of five (3) years of relevant experience in an accounts payable role
Experience in an inventory driven industry (three-way-match, PO exceptions, pricing variations, freight claims,
etc.)
Knowledge, Skills, and Abilities:
Strong organizational and communication skills
Thorough knowledge of accounts payable and accounting policies and procedures.
Knowledge of tax compliance a plus
Ability to be a team player
SAP experience strongly preferred
Proficient with Microsoft applications
Experience working in a high-volume invoice environment (approximately 100k invoices per annum)
Demonstrated ability to problem solve and promote continuous improvement and drive process automation
Strong work ethic with drive to achieve
Effective problem solver

#LI-LG1