ACCOUNTS PAYABLE SUPERVISOR

Job Summary:

Responsible for supervising a group of associates engaged in the processing for timely payment retail or services accounts payable documents preparing reports and performing various accounting functions.

Duties and Responsibilities:

• Makes assignments and reassignments depending on workload backlog priorities etc.
• Provides on-the-job training and orientation.
• Provides guidance and assistance to subordinates in connection with problems encountered.
• Reviews work of subordinates accomplishes performance appraisals approves disapproves leave recommends personnel actions such as promotions performance awards and takes disciplinary actions.
• Responsible for solving issues of varying degrees of difficulty encountered in a variety of documents.
• Ensures the filing of claims against transportation carriers for merchandise damaged or not received.
• Sets priorities and resolves problems encountered.
• Coordinates closely with bookkeeping procurement Exchange locations and vendors.
• Informs Manager of overall work operation and problems requiring policy decisions.
• Meets with vendors exchange personnel other management personnel addressing or complex accounts payable issues such as non-shipment or non-receipt of merchandise due to non-payment etc.
• Responsible for all vendor correspondence.
• Personally prepares complex correspondence requiring detailed research.
• Ensures vendors are replied to in a timely manner and that past due invoices are paid.
• Approves all credit memos prepared prior to submission of payment to vendor.
• Ensures compliance with the Prompt Payment Act and NEXCOM requires for administering the Accounts Payable function.
• Prepares run sheets for monthly accrual and purchase journal reports.
• Responsible for auditing and making appropriate corrections.
• Ensures journal reports are sent to Exchange locations within established timeframe.
• Prepares journal entries to log credit or apply funds to various Exchange accounts.
• Responsible for proper research and accuracy of journal entries.
• Coordinates monitors and reviews various accounts payable reports.
• Analyzes weekly productivity statistics and prepares required reports .
• Makes recommendations to Manager on improving department efficiency and productivity levels.
• Works under the general supervision of the Accounts Payable Manager Retail Services who makes assignments and is available for guidance and assistance.
• Supervises the functions of the unit exercising initiative and judgment and is expected to resolve unusual and difficult problems.
• Refers questions of policy and of a non-precedent nature to Manager for assistance.
• Review is received in terms of results obtained and the efficiency and accuracy of work accomplished within unit.
• Performs other related duties as assigned

GENERAL EXPERIENCE

3 years of responsible experience in administrative professional technical investigative or other responsible work that provided experience in analyzing problems to identify significant factors gather pertinent data and recognize solutions.

OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE

One year of academic study above the high school level may be substituted for nine months of experience up to a maximum of a 4 year bachelor s degree for 3 years of general experience.

AND SPECIALIZED EXPERIENCE

1 year of experience that provided a broad knowledge of the principles theories techniques and methods of accounting experience organizing analyzing interpreting and evaluating financial data or reported operating results experience that required the understanding of the total accounting function and supervisory or leader experience of human resources or similar work that demonstrated the knowledge and abilities require of managing an accounting area.