Admin Asst, Assc.

Position Title: Admin Asst, Assc.

Employee Classification: Admin Asst,Assc

College/Division: DACC Dona Ana CC

Department: 940735-DACC NURSING ASSOCIATE DEG PGM

Internal or External Search: External - Open to all applicants

Location: Doña Ana Community College

Offsite Location (if applicable):

Target Hourly/Salary Rate: $ 16.61

Appointment Full-time Equivalency: 1.0

Exempt or Non-Exempt: Non-Exempt

Summary: DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:

Classification Summary:Under direct supervision, performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents.

Classification Standard Duties:Establishes, maintains, processes, and updates files, records, certificates, and/or other documents. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities. Performs a wide variety of typing assignments which are sometimes confidential in nature. Operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials. Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules. Makes travel and lodging arrangements, either directly or through travel agencies. Orders, stocks, and distributes office supplies. Performs a range of staff and/or operational support activities. May serve as a liaison with other departments on basic administrative and/or operational matters. Sorts, screens, and distributes incoming and outgoing mail. Drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment. May instruct and oversee the activities of student employees performing the same type of work. Greets and directs visitors, as and when appropriate. Resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required. Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency

Required Education:High School diploma or GED certificate.; Required Experience:One (1) years of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:

Knowledge, Skills and Abilities

KNOWLEDGE:Knowledge of administrative and clerical procedures. Knowledge of supplies, equipment, and/or services ordering and inventory control.; SKILLS:Skill in records maintenance; skill in the use of operating basic office equipment; word processing and/or data entry skills; organizing and coordinating skills; receptionist skills.; ABILITIES:Ability to perform simple accounting procedures. Ability to communicate effectively, both orally and in writing. Ability to maintain calendars and schedule appointments. Ability to understand and follow specific instructions and procedures; ability to maintain confidentiality of records and information. Ability to create, compose, and edit written materials.

Job Duties and Responsibilities

Provides administrative support for the program; maintains electronic calendar by arranging and entering appointments, meetings, seminars, conferences, and other travel arrangements as well as entering daily notes for administrative reminders of important items.

Meets on a daily basis with Supervisor/s to obtain signatures and follow-up on pending items.

Serves as liaison between students, faculty and program director/s in transmitting important decisions, directives, program business, policies and procedures. Accesses student and employee information on Banner database regularly.

Enters and maintains database of instructor updates to ensure accurate data on full and part-time faculty of identified class sections.

Responsible for entering E-hires, and/or part-time hires into Banner for 19- 25 faculty and for assuring all are processed correctly for each of their class workloads. Responsible for all onboarding process for both staff, faculty and new students.

Responsible for maintenance and record keeping meeting accreditation and regulatory agencies for student records, and employee records.

Assists in the completion of clinical compliance records for students, faculty and staff.

Attends identified faculty/staff meetings and accurately records and maintains minutes of such. Responsible for reconciling monthly P-card reconciliation.

Assists in the process of implementing program application packets and processing required components as directed. Ensures textbook orders are accurately completed and submitted for program/s as identified.

Supervises student employees, orders supplies for labs and simulation centers, completes inventory, maintains and files records pertinent to accreditation.

Assist other Health Sciences Division Administrative Assistant or faculty as directed.

Preferred Qualifications

Knowledge of health science programs and college accreditation procedures.

Special Requirements of the Position

Department Contact: McKenna Garcia, 575-527-7550, MCGarcia@dacc.nmsu.edu

Contingent Upon Funding: Not Applicable

Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Shift: Other Shift

If Not a Standard Work Schedule: May, on occasion, be required to work in the evening or Saturday

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.