Admin Asst, General

Position Title: Admin Asst, General

Employee Classification: Admin Asst,General

College/Division: College of Hlth, Educ & Soc Trans

Department: 370200-NURSING

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: 15.45

Appointment Full-time Equivalency: 1.0

Exempt or Non-Exempt: Non-Exempt

Summary: Diversity Jobs; NMSU Job Search; Higher Ed

Classification Summary:Prepare and distribute mail. Answer the telephone, take messages and transfer calls. Provide reliable information to external and internal vendors. Greet the public and direct visitors. Receive, respond to and problem-solve request. Establish and maintain files. Purchase supplies and monitor inventory. Pull documents and/or make copies upon request. Assist support in other areas when needed.

Classification Standard Duties:Answers telephone and greets visitors giving general information in response to inquiries. Delivers oral and written messages to unit members. Sorts and distributes incoming mail. Files correspondence, memoranda, reports and other materials alphabetically, numerically or by other prescribed method. Maintains routine clerical records, logs and data and compiles routine reports. Operates office equipment such as copiers, calculators, personal computers, typewriters or other equipment found in work unit. Types routine letters, labels, reports and similar items from rough draft or clear copy. Completes or enters data to departmental forms, making routine calculations and checking information for accuracy. Processes documents or forms according to instructions. Delivers items to other offices or locations.

Required Education, Experience, Certification/License, Equivalency

Required Education:High School diploma or GED certificate.; Required Experience:No previous work experience required.; Equivalency:None; Required Certification/License:

Knowledge, Skills and Abilities

KNOWLEDGE:Knowledge of administrative and clerical procedures. Knowledge of office telephone etiquette.; SKILLS:Skill in reading, spelling and simple arithmetic. Skill in basic filing and recordkeeping. Skill in the operation of a variety of office machines including, personal computers, telephones and copiers.; ABILITIES:Ability to effectively communicate.

Job Duties and Responsibilities

Answer phones and greet students and visitors in the Nursing advising office.

Sorts mail and packages and deliver to the correct recipient.

Maintain student nursing records thru excel, nursing data sites and banner.

Process documents for faculty, staff or students.

Coordinating meetings for nursing committees and transcribing meeting minutes.

Course room reservations thru AdAstra.

Other miscellaneous duties as assigned.

Preferred Qualifications

Special Requirements of the Position

Department Contact: Ana Chavez-Mcpherson, 5756463813, ana07@nmsu.edu

Contingent Upon Funding: Contingent upon funding

Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.