Admin Specialist Assoc Health (Hybrid)

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Internal Medicine is seeking an experienced administrative professional to support Dr. Eugene Chen and his research lab members. This person must exercise initiative, independent judgment, diplomacy, as well as have a service-oriented attitude. The successful candidate must be able to provide fast paced exemplary support to the faculty in addition to excellent attention to detail and the ability to prioritize and meet deadlines in a timely fashion.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

• Provide advanced administrative support for Dr. Eugen Chen, his junior faculty and lab members research activities.
• Coordinates faculty meeting schedules for faculty with a high degree of complexity.
• Answer, screen, handle and/or route all program business telephone, fax and email communications.
• Format/edit a variety of correspondence and performs document management of all kinds.
• Process equipment purchases
• Regularly update all faculty reference databases, curriculum vitae, NIH other support documents, and resource pages.
• Complete business travel arrangements, including registrations, transportation, lodging, etc., and related external and University forms.
• Process reimbursements through Chrome River.
• Provide support for all other research administrative projects.
• P-Card management and reconciliation
• Financial reconciliation and expenses management
• Order office supplies, IT supplies, etc.
• Other duties as assigned

Required Qualifications*

• Minimum of 3-5 years administrative assistant experience
• Bachelor's degree required
• Demonstrate a high degree of diplomacy and professionalism
• Ability to work independently and cooperatively
• Demonstrate ability to prioritize and complete tasks in a timely manner
• Able to utilize tracking and follow up skills to monitor and coordinate a large volume of work
• Demonstrate attention to details. Able to work under pressure when a high degree of accuracy is required
• Demonstrate excellent verbal/written communication skills
• High level or organization and time management skills
• Work experience in a diverse environment, with multiple levels of faculty and staff

Desired Qualifications*

• Progressively complex administrative assistant experience
• Proficiency in the use of computers and software including Microsoft Office products (Word, Excel, PowerPoint, Outlook)
• Skilled in organization and attention to details
• Demonstrated ability to handle multiple items simultaneously and produce high-quality work in a timely, accurate and efficient manner.
• Ability to work in a team environment and build trust with colleagues, staff, and faculty.
• Work independently and self-initiated
• Knowledge of University and Department of Internal Medicine policies, procedures, and regulations

Work Schedule

This position is considered hybrid 3 days onsite (NCRC Bldg.26 Rm.361S), 2 days remote.

Work Schedule

Monday-Friday (hybrid)

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

254459

Working Title

Admin Specialist Assoc Health (Hybrid)

Job Title

Admin Specialist Assoc Health

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM Int Med-Cardiology

Posting Begin/End Date

9/13/2024 - 9/27/2024

Career Interest

Administration