Admin Specialist Senior/Intermediate Health (Remote)

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Internal Medicine is currently seeking an administrative specialist to join its Faculty Affairs (FA) Team. The FA Team handles many important processes for the Department of Internal Medicine including faculty appointments and credentialing, CV review and promotions, and sabbaticals.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

The successful candidate will direct all HR activities related to faculty in two to three divisions within the Department of Internal Medicine. In this role, you will walk faculty through the process of recruitment, hiring, initial hospital credentialing, and the new faculty appointment. Additionally, you will manage the appointment maintenance, promotion process, and termination/retirement process for all ranks and tracks.

You will also work closely with faculty members, division chiefs, division administrators, the Vice Chair for Faculty Affairs, and the Chair for the Department of Internal Medicine, in addition to the Medical School Leadership and Faculty Affairs team, to plan for and accomplish these tasks in accordance with departmental, medical school, and university guidelines.
To be successful in this role one needs to:

• Exercise initiative, tact and have a service-oriented attitude
• Pay excellent attention to detail
• Set up an organization system that allows you to keep track of many moving pieces
• Prioritize and re-prioritize in order to meet deadlines
• Utilize a collaborative approach to your work with the departmental faculty affairs team, faculty members, division chiefs, division administrators, and the medical staff services office
• Self-direct your work and follow up on outstanding issues in a timely manner
• Write letters and other communications on behalf of division chiefs and the department chair

Additionally, the successful candidate will coordinate other faculty appointment processes including professorship renewals, sabbaticals, and other leaves of absence.

Required Qualifications*

A Bachelor's degree or an equivalent combination of education and experience is necessary.
You will need knowledge of word processing, spreadsheet and database software. We need someone who has the proven ability to:

• Communicate effectively
• Coordinate multiple projects simultaneously
• Self-motivate
• Problem solve

Desired Qualifications*

We are hoping to attract someone with considerable experience assisting in the faculty appointments and on-boarding and who also has a reasonable knowledge of University policies, rules and regulations regarding faculty members.

We would also like someone who has experience in the University computer systems and applications (specifically Wolverine Access).

Work Schedule

40 hours per week, Monday - Friday, 8:00 a.m. to 5:00 p.m. 100% Remote.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253925

Working Title

Admin Specialist Senior/Intermediate Health (Remote)

Job Title

Admin Specialist Senior Health

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Mobile/Remote

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Medical School

Department

MM Internal Medicine Departmnt

Posting Begin/End Date

9/03/2024 -

Career Interest

Administration