Admin Support Assistant I - Sumner County

Administrative Associate I

Sumner County

Part Time 50%

Market Range - MR04

Duties/Responsibilities:

The County Extension Administrative Support Assistant II is directly responsible to the County Director. Time allotment will be approximately 30% Agriculture and Natural Resources; 30% Family and Consumer Sciences; 30% 4-H Youth Development and 10% Community Economic Development. Duties include:

• Perform Administrative Assistant duties for staff and clientele that meets the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, religion or veteran status.

• Greet clients and answer telephone requests in accordance with general instructions.

• Create, proofread and edit documents including letters, newsletters and reports.

• Maintain county website, calendars and social media web pages.

• Gather and compile information as requested for reports.

• Maintain all administrative, departmental, and financial records using the UT system software in compliance with UT fiscal policy.

• Process financial transactions using UT software and assist in tracking and maintaining departmental budgetary expenditures. Prepare financial reports using UT software including but not limited to IRIS/SAP, Oracle, Concur, Excel.

• Receive, receipt, and deposit funds collected using in UT online software. Process Point of Sale transactions according to UT fiscal policy.

• Responsible for preparing and processing travel and expense reports for staff per UT policy.

• Proficiency with Microsoft 365 products and shared electronic files. - this is not worded as a duty or responsibility

• Inventory, account for, and maintain equipment, including but not limited to computers, copiers, printers, scanners, projectors, and other equipment.

• Schedule meetings, arrange appointments and make travel arrangements as requested.

• Stay updated on all Extension policies and procedures and other resources.

• Attend administrative training, seminars, and conferences as needed to perform the job.

• Assist County Director in maintaining professional office/workspace.

• Assume other duties as assigned.

Minimum/Required Qualifications (include education, experience, skills & abilities, licenses & certifications):

• Must have a high school diploma, or equivalent.

• Must have a valid driver license.

• Excellent and effective oral and written communication skills to various audiences, strong attention to detail, ability to organize work, multi-task and manage deadlines, as well as maintain confidentiality and provide excellent customer service.

• Basic computer knowledge including but not limited to file management, maintaining computer mail lists, proficiency in various Internet browser and storing files to external drives.

• Proficient in Microsoft 365 products and social media sites.

Preferred/Desired Qualifications:

• Additional education beyond high school diploma preferred.

• Having completed the Certified Administrative Professional (CAP) certification.

• Three or more years office experience preferred.

• Extensive experience with Microsoft Teams, Share Point, WordPress and Outlook.

• Experience with UT software systems including IRIS/SAP, Oracle, and/or Concur preferred.

UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee County. UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth and communities, to improve lives by addressing problems and issues at the local, state and national levels.

Qualifications:

Part time