Administration Support/Rover

Under the direct supervision of the Deputy District Director of Administration, this position functions as roving backup support for various administrative functions in the Administration Division. The incumbent will be assigned to complete various assignments within the Administration Division in response to urgent workload and staffing needs.

This position requires the ability to type at a speed of 40 words per minute or more.

PARF 11-5-195 / JC-448242

Eligibility for hire may be determined by your score on the Office Technician (Typing) exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.

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Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

You will find additional information about the job in the Duty Statement .

Working Conditions
The work environment is subject to change based on the needs of the Administrative Division. The base of operation will be in the District Office, with occasional need to deliver mail to field offices via a State vehicle. While in the office setting, the incumbent works in a climate controlled environment with artificial lighting. While working in the mail room, may be exposed to the various noise levels of reprographic equipment and may also be exposed to a variety of chemicals used in maintaining equipment. Multi-floor buildings are equipped with elevators and stairs. Possession of a valid Driver's License is required to operate a State vehicle.

Position located in San Diego County.

Multiple positions may be filled from this recruitment.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• OFFICE TECHNICIAN (TYPING)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-448242

Position #(s):
911-007-1139-002

Working Title:
Administration Support/Rover

Classification:
OFFICE TECHNICIAN (TYPING) $3,717.00 - $4,654.00 A

# of Positions:
Multiple

Work Location:
San Diego County

Telework:
In Office

Job Type:
Permanent, Part Time - 3/5 Time

Department Information
Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.

Caltrans Vision: A brighter future for all through a world-class transportation network.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.

Department Website: www.dot.ca.gov

Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf

Director's EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity

Director's EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Special Requirements

• The position(s) require(s) a(n) Typing Certificate Certificate. You will be required to provide a copy of your certificate prior to being hired.

The One-Stop Career Centers may offer free typing tests. For a location near you, visit American Job Center Finder | CareerOneStop . Acceptable typing certificate guidelines may be found here: CalCareers Typing Requirements .

Statement of Qualifications (SOQ) - Applicants are required to submit an SOQ. The SOQ is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement to qualify the candidate for the position. The SOQ must follow the numbered format. The statement must respond to the criteria below, must not exceed two pages in length, and be typed in Arial size 11 font. Resumes and cover letters will not take place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview.

The SOQ should address the candidate's experience in the following areas:

Describe your experience in preparing written and/or verbal correspondence, and providing prompt and accurate information to internal and external customers.

Describe your knowledge of software applications including Microsoft Suite (Word, Excel, and Outlook). Describe your experience interpreting and organizing various forms of data, and processing invoices and electronic mail delivery.

Describe your experience in developing and maintaining cooperative working relationships, and providing excellent customer service to both internal and external customers. Describe your experience engaging with staff and partners to answer questions, resolve issues and solve problems.

Describe your experience in composing a wide variety of documents. Describe your experience using math skills to verify the accuracy of billings and procurement documents, and organizational skills for office operations.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/19/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation
Attn: DHR- JC-448242
1750 E. 4th Street, 1st Floor

Santa Ana , CA 92705

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation
DHR- JC-448242
1750 E. 4th Street, 1st Floor

Santa Ana , CA 92705
Closed on weekends and State holidays.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Kendra Walker
(858) 472-6503
Kendra.Walker@dot.ca.gov
Hiring Unit Contact:
Alejandra Aguirre
(619) 385-1562
alejandra.aguirre@dot.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Caltrans EEO Office
(844) 368-3367
Ask.eeo@dot.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Applications Instructions

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-448242), PARF# 11-5-195 and title of the position Office Technician (Typing) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.