Administrative Assistant 1, OR Trainee 1, OR Trainee 2 (NY HELPS) - Alumni Engagement - 1 vacancy

Minimum Qualifications:

Competitive Qualifications:

The successful candidate must be reachable on the full-time, permanent Civil Service list for Administrative Assistant 1, or must have held the permanent title of Administrative Assistant 1 in the past or be eligible to transfer into the title.

OR

Appointment may be made at the Administrative Assistant 1 Traineeship level, (grade 8 or grade 10) leading up to Administrative Assistant 1, grade 11 title. Successful candidates interested in the Traineeship must have 1 year of service in a clerical title allocated to grade 6 or higher (e.g., Office Assistant 1). Successful completion of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal, and Written Communication, Interpersonal and Customer Relations, and Computer Skills and Technology. It must include instruction in each of the following topics: office organization and management; business writing; customer service; and Microsoft Word basics.

OR

Non-competitive Qualifications (NY HELPS):

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To be considered for appointment through NY HELPS, candidates must meet the open- competitive minimum qualifications for this position.

Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.

Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.

Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

OR

Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Preferred Qualifications:

• Experience working in an office setting.
• Attention to detail.
• Organizational skills.
• Verbal communication

Duties Description Job Description:

• Preparing, coordinating, and distributing all materials for Alumni Association Board of Directors meetings and committee meetings.
• Preparing Alumni Association checks and deposits.
• Assisting in the preparation of documents for the Alumni Association's annual audit.
• Making travel arrangements for all staff members in the Office of Alumni Engagement as needed.
• Assisting with event planning e.g., making nametags, gathering materials, and helping with onsite registration.
• Ordering supplies and equipment.
• Pulling exports from our database for email lists, mailing lists, event invitations, and event registration lists.
• Taking minutes at staff meetings.
• Reconciling event registrations from our online community to our database.
• Updating constituent records as needed.
• Proofing all names and class years listed in Reflections magazine.
• Maintaining a list of Alumni Association scholarship recipients.
• Supervising an Office Assistant 1.

Additional Comments The Office of Alumni Engagement works collaboratively with the SUNY Oneonta Alumni Association to connect, engage, support, and celebrate graduates of SUNY Oneonta. Our vision is to build a premier Alumni Association that sustains lifelong relationships with alumni, students, faculty, staff, and friends that support the success of SUNY Oneonta.

Some positions may require additional credentials or a background check to verify your identity.

Name Elizabeth Fitzgerald

Telephone 6074362024

Fax

Email Address elizabeth.fitzgerald@oneonta.edu

Address

Street 108 Ravine Pkwy

City Oneonta

State NY

Zip Code 13820

Notes on Applying To apply online go to: hhttp://oneonta.interviewexchange.com/candapply.jsp?JOBID=181972 Please upload a cover letter, resume, and contact information for three professional references (required). You may add additional documents you would like a candidate to supply.