Administrative Assistant 2 .25 FTE (24-25 School Year)

Job Title: Administrative Assistant 2 (.25 FTE)

10 hours per week

No benefits included

Position Function: Performs general clerical duties; which may be required but not limited to answering phones, basic computer functions, typing, and electronic filing, and copying, scanning, and distributing mail.

Essential Performance Responsibilities:

• Serve or assist as receptionist to the building, answering phone calls, and providing information and assistance to callers
• Assists with copying and distribution of documents and other materials for administrative and clerical staff
• Assists in distributing incoming mail appropriately
• Perform clerical duties for other staff as requested

Additional Duties: Assists with additional duties as assigned by Supervisor.

Equipment: The employee must demonstrate the ability to use basic office equipment such as computers, scanners, copiers, and fax machine. Must always comply with WPS guidelines for equipment use.

Travel: Limited travel between schools and central offices may be required.

Physical and Mental Demands:

• Work in standard office and school building environments
• Ability to work outdoors during outdoor student activities
• Additional demands upon request of Supervisor

Knowledge, Skills, and Abilities:

• Ability to communicate both verbally and written with others inside and outside of the organization for the purpose of giving and obtaining information
• Basic computer proficiency and the ability to effectively use Microsoft Word and Outlook which will be determined and validated by testing
• Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
• Ability to communicate effectively with a supervisor when their discretion is needed
• Displays a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

Interrelations:

• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues

Employee Punctuality and Appearance:

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Qualification Profile:

• This position requires a High School education or GED
• No experience is necessary, however some experience is preferred

FLSA Status: Non-Exempt