Administrative Assistant 3

Description

Job Title Administrative Assistant 3

Location Los Alamos, NM, US

Organization Name LI-PROJ/ Line Item Projects

Minimum Salary 47400

Maximum Salary 73200

What You Will Do

The Associate Laboratory Directorate for Plutonium Infrastructure (ALDPI) is seeking highly motivated, energetic, customer-focused administrators to provide support to multiple managers and staff within the directorate. Additional responsibilities include interfacing with the Associate Laboratory Directorate for Plutonium Infrastructure (ALDPI) team on administrative issues. At the Administrative Assistant 3 level, the candidate will perform a wide variety of administrative functions with a high degree of initiative, requiring some independent judgment or following the direction of leadership. Duties include procurement; timekeeping; visitor/student/new hire support; completion of forms; data entry and tracking; electronic records management; meeting scheduling/logistics; calendar management for managers and conference rooms; domestic travel arrangements/reimbursements; and researching policies and procedures to complete routine and non-routine requests.

What You Need

Minimum Job Requirements:

Administrative Support:

Demonstrated experience and proven competence performing administrative support in a busy office environment, including interfacing with all levels of personnel. Demonstrated ability to coordinate multiple calendars both personnel and conference room with complex schedules.

Communication:

Excellent oral, written, and interpersonal skills. Demonstrated ability to build effective working relationships and interact with all levels of management including internal stakeholders.

Organization and Time Management

Experience organizing, prioritizing, managing, and following through to completion on multiple assigned tasks in a demanding and fluid work environment. Demonstrated record of dependability, availability, attendance, and punctuality.

Decision Making:

Proven ability to work effectively and efficiently under the pressure of multiple coincident deadlines, interruptions, and changing priorities. This includes organizing, prioritizing, and following multiple tasks from inception to completion.

Business Systems:

Proficient computer skills in MS Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, etc.).

Essential:

An excellent record of integrity, dependability, availability, attendance, punctuality and attention to detail.

Education/Experience: Position requires a high school diploma and 3 years related experience; or, an equivalent combination of education and experience directly related to the occupation.

Desired Qualifications:

• Experience with LANL Lab-Wide Systems (Oracle, Time and Labor, Concur) Microsoft Teams and SharePoint.
• Experience with procurement/DPR responsibilities (ARIBA, P-Card).
• Experience with and knowledge of the Laboratory's visitor, guest and foreign visits and assignments programs and processes.
• Active Q Clearance

Note to Applicants:

In order to be fully considered you must attach a cover letter that addresses the minimum job requirements of this advertisement. This position is full-time, onsite in Los Alamos, NM.

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

§ PPO or High Deductible medical insurance with the same large nationwide network

§ Dental and vision insurance

§ Free basic life and disability insurance

§ Paid childbirth and parental leave

§ Award-winning 401(k) (6% matching plus 3.5% annually)

§ Learning opportunities and tuition assistance

§ Flexible schedules and time off (PTO and holidays)

§ Onsite gyms and wellness programs

§ Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-664-6947 option 2 and then option 3.

Employment Status Full Time

Appointment Type Regular

Regular

Contact Details

Contact Name Villalobos, Isabel

Email isabelv@lanl.gov

Work Telephone