About Us:

The Ohio Department of Higher Education is a Cabinet-level agency for the Governor of the State of Ohio that oversees higher education for the state. The agency's main responsibilities include authorizing and approving new degree programs , managing state-funded financial aid programs and developing and advocating policies to maximize higher education's contributions to the state and its citizens.

About Aspire:

Ohio's Aspire programs provide free services for individuals who need assistance acquiring the skills to be successful in post-secondary education and training and employment. Local programs offer classes at flexible locations and times to meet the diverse needs of adult learners.

Services available at programs throughout all 88 Ohio counties include:

• Basic math, reading and writing skills
• Adult Secondary Education/High School Equivalence preparation
• English for Speakers of Other Languages (ESOL)
• Transition services - helping students develop essential skills for employment and post-secondary
• Life skills, employability skills and computer literacy
• Workplace Education - education services offered in collaboration with an employer to increase the productivity of the workforce
• Corrections Education - a partnership with a jail, detention center, community-based rehabilitation center or other similar institution
• Distance Education - enhancing learning using technology

What You'll Do:

Administrative Assistant, Aspire- Administrative Staff and unclassified pursuant to •124.11 (A) (30) and •3333.03 of the Revised Code. Serves at the pleasure of the Chancellor and in a fiduciary capacity to the Ohio Department of Higher Education (ODHE). Reports to the Director, Aspire.

• Provides administrative support for Aspire staff members, which includes:
  • Drafting and reviewing correspondence
  • Preparing various documents (e.g., composes, edits, obtains signatures)
  • Maintaining electronic files and tracking required forms
  • Answering Aspire general phone line and managing general email boxes
  • Managing calendars
  • Making travel arrangements, completing, and submitting required travel documentation
  • Coordinating meetings and taking notes
• Manages Gov Delivery Listserv.
• Performs research as needed for projects, meeting/events, and other tasks.
• Assists with grants management.
• Coordinates program visits and reviews and provides on-site support.
• Completes website updates including editing and uploading documents.
• Maintains information and compiles data for dissemination including leading the statewide data pull (DMS system) .
• Assists with tasks in the Data Recognition Corporation (DRC).
• Responds to inquiries and provides technical assistance to external and internal stakeholders .
• Solves problems, identifies issues of concern or opportunity, and brings those to the attention of appropriate staff .
• Processes contracts, billing, and invoices from State Leadership grants and other contracts.
• Organizes Microsoft Teams Aspire Group .
• Manages service ticket dashboard .
• Assists with special projects .
• Performs other duties as assigned.

What's in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

• Dental, vision, and basic life insurance premiums are free after completed eligibility period . Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Qualifications
Minimum Qualifications:

• Bachelor's degree and one (1) year administrative support experience.
• Excellent oral, written, and communication skills.
• Ability to be organized, self-motivated, flexible, responsible, and to manage a variety of duties efficiently.
• Proficient in Microsoft Applications software (Word, Excel, PowerPoint).
• Ability to function as a team member and committed to continuous learning.

Preferred Qualifications:

• Proficient in interactive web-based software.
• Interest in adult education, higher education, and program support.
• Excellent proofreading and writing skills.