Administrative Assistant for Operations and Cadet Life - Part time

Title: Administrative Assistant for Operations and Cadet Life - Part time

State Role Title: Admin and Prog Specialist

Hiring Range: Based on qualifications & experience

Pay Band: UG

Agency: Virginia Military Institute

Location:Virginia Military Institute

Agency Website:www.vmi.edu

Recruitment Type: General Public - G

Job Duties

Virginia Military Institute is seeking applications for a part-time Administrative Assistant for Operations and the office of Cadet Life in the Commandant's Office. The incumbent shall perform duties as directed by the Deputy Commandant for Operations and Director of Cadet Activities.

Responsibilities and Duties:

• Act as a liaison between Commandant staff and several internal/external agencies.
• Review and update general orders, standard operating procedures, and file maintenance.
• Assist in travel logistics for clubs and extracurricular activities.
• Complete data entry for VMI fitness testing, training, and event schedules.
• Coordinate cadet club rosters.
• Provide administrative support for Ring Figure, Homecoming, Midwinter Formal, and other social events attended by members of the Corps of Cadets.
• Perform various assignments as assigned by the Commandant Staff.

This is a 1500-hour maximum position.
Hourly rate based on qualifications and experience.

Minimum Qualifications

• Excellent communication skills (oral, written, and listening).
• Good interpersonal skills.

Additional Considerations

• Knowledge of the VMI Post and VMI traditions helpful.
• Previous experience working in higher education.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Please submit a resume, cover letter, and the names of 3 professional references to: Commander Julie Shank, Commandant's Office, via email to shankjh@vmi.edu.

Applications accepted until the position is filled.

Contact Information

Name: Tamara Wade

Phone: 540-464-7322

Email: wadete@vmi.edu

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.