Administrative Assistant I (226 Days)
Dallas, Texas
Employer: Dallas Independent School District
Industry: Administrative Assistant I
Salary: Competitive
Job type: Full-Time
Description
Qualifications
- Prepare and maintain a ledger of the department's financial transactions and keep a running total of the department's budget. Enter and track internal requisitions and encumbrances utilized by emergency funding, internal and external requisitions, and purchase orders. Communicate regularly with Assistant Director, Supervisors, and Budget Services regarding budget and other financial matters.
- Communicate with internal warehouse and external vendors to procure goods and services. Perform responsibilities related to ordering supplies including inputting orders, following up on the status of orders, receiving goods, input receipts or deductions, and filing order documents.
- Prepare and submit biweekly payroll for the department; including supplemental setup and running related reports. Collaborate and communicate with internal and external staff and departments to resolve payroll issues.
- Retrieve various data from supervisors and incorporate the information in to a high level report for Leadership.
- Assist with the annual budget development process based on previous year's data. Prepare and participate in internal audits, as necessary.
- Coordinate, organize, and manage administrative operations for the assigned area. Maintain a filing system, paper and electronic, including budget, payroll, employee records, and other relevant department files. Create and maintain documents including but not limited to reports, spreadsheets, memos, and other correspondences.
- Communicate professionally and effectively with a diverse workforce and serve as liaison and resource for the Custodial staff, site-based staff, District staff, and the community.
- Maintain professional relationships and excellent communications with department leadership and co-workers to facilitate the completion of assigned tasks.
- Prepare for and participate in new hire orientation for the department.
Qualifications
- Required High School Diploma or GED.
- Required minimum of three (3) years of experience, secretarial training or combination of work related experience.
- Basic understanding of bookkeeping/accounting systems for revenue, expenses, and general job costing.
- Proven ability to work with the District's preferred software including Microsoft Office.
- Task oriented self-starter with the ability to perform with a high degree of accuracy. Proven organizational, communication, and interpersonal skills.
- Ability to understand and adapt to the District's organizations, operations, and policies.
- Bilingual is a plus.
Created: 2024-10-06
Reference: RTP20241001-009
Country: United States
State: Texas
City: Dallas
ZIP: 75287
Similar jobs:
-
Academic Professional Track (Non-Tenure): Clinical Assistant/Associate/Professor of Large Animal Practice-VERO
Texas A&M University in Canyon, Texas -
Maintenance Section Assistant III: San Marcos Maint. (Austin District)
Texas Department of Transportation in San Marcos, Texas -
Academic Professional Track (Non-Tenure): Clinical Assistant or Associate
Texas A&M University in Dallas, Texas -
Patient Care Assistant I
CHI in Bryan, Texas -
Pediatrics - Emergency Medicine (Assistant Professor)
Baylor College of Medicine in Houston, Texas -
Clinical - Medical Assistant
All Medical Personnel in Northern Utah, Texas -
Accounting Assistant- Risk Management
DR Horton in Arlington, Texas -
Therapy - Physical Therapist Assistant (PTA)
All Medical Personnel in Lehigh Valley, Texas -
Arriba Abajo | Assistant Restaurant Manager
Hyatt Hotels Corporation in Austin, Texas -
Submission for the position: Certified Medical Assistant - (Job Number: 24016173)
Baylor Scott & White Healthcare in Temple, Texas -
Assistant Manager - Aircraft Inspection, Outside Vendor
United Airlines, Inc. in Houston (Intercontinental), Texas -
Human Resources Assistant (Military/Office Automation)
U.S. Army Medical Command in Fort Sam Houston, Texas -
Assistant General Manager
McDonald's in Dallas, Texas💸 $49920 per year -
SPED Self Contained Classroom Teacher Assistant (Grades: EC-5)
Dallas Independent School District in Dallas, Texas -
Physical Therapy Assistant (PTA)
LifePoint Health in Keller, Texas -
Therapy - Physical Therapist Assistant (PTA)
All Medical Personnel in Ocala, Texas -
Submission for the position: Certified Medical Assistant 2 - (Job Number: 24014509)
Baylor Scott & White Healthcare in Mckinney, Texas -
Service Assistant - Franchise
Denny's in Corinth, Texas -
Teacher Assistant (Grades: PreK- 5)
Dallas Independent School District in Dallas, Texas -
Laboratory Assistant
CHI in Houston, Texas