ABOUT THIS POSITION

The City of Phoenix strives to be an employer of choice, and with more than 14,000 employees working across 41 departments, the City of Phoenix offers opportunity for career growth and advancement. It is emerging in the new economy with strength in high technology, manufacturing, bioscience research and advanced business services.

The City of Phoenix Law Department is seeking an Administrative Assistant I to fill a vacancy in the Management Services Division, providing administrative support to the Prosecutor's Office. The Law Department is comprised of the City Attorney's Office, which handles representing the city in civil matters, and the City Prosecutor's Office, which handles the prosecution of misdemeanor crimes committed in Phoenix. This position directly facilitates the administrative and secretarial functions for the City Prosecutor's Office and handles a variety of administrative tasks.

Duties include:

• Providing support to the City Prosecutor, Bureau Chiefs and the Management Services management team.
• Preparing memos, correspondence, office newsletters, statistical reports, and agendas and minute.
• Scheduling meetings and exit interviews.
• Conducting research and completing special assignments.
• Coordinating and assisting with Requests for Council Action, City Council Reports, and Ordinances.
• Monitoring contract compliance, processing invoices, and researching payments.
• Managing Management and Employee Development Funds, and middle management and executive travel and expenses.
• Serving as the point of contact with Community Partners.

IDEAL CANDIDATE

Demonstrates:

• Self-motivation and good judgment.
• Knowledge of legal terminology.
• Working knowledge of contract compliance.
• Ability to:
  • Multi-task and prioritize effectively.
  • Work collaboratively with others, including external stakeholders, and independently with minimal supervision.
  • Provide exceptional customer service (in-person, over the phone, and email).
  • Maintain strict confidentiality.
  • Manage multiple calendars, schedule meetings, prepare agendas and minutes.
  • Format and edit legal documents, letters, correspondence and manuals.

SALARY

Pay Range: $23.74 to $44.77 per hour.

Hiring Range: $23.74 to $36.84 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

MINIMUM QUALIFICATIONS

• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
• Bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here .
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Candidates who receive a conditional offer of employment must be fingerprint ed and will have their fingerprint s used to check the Criminal History Records of the State of Arizona Department of Public Safety and the Federal Bureau of Investigation. Any records returned will be reviewed to determine the candidate's suitability for the job.
• For information regarding pre-screening and driving positions, click here .

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Experience in/with:
  • Municipal law and the criminal justice process.
  • Providing Executive/ Middle Management Administrative/Secretarial Support.
  • Investigating business processes and developing new/improved processes/systems, procedures, and forms.
  • Managing training funds and processing travel requests.
  • Public Relations and with point of contact coordination
  • SAP/eProcurement/SRM, invoicing and receipts.
  • Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).

RECRUITMENT DATES

Recruitment closes June 17, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix .
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .

REFERENCE

Admin Asst I, JC:06030, ID# 54552, 06/11/24, USM, RAL, Benefits:007

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.