Title: Administrative Assistant I - Strategic Advancement and Government Relations

Employee Classification: Clerical & Secretarial

Institution: System Office

Department: Strategic Advancement and Government Relations

Campus Location: Tennessee Board of Regents System Office

Job Summary

The Administrative Assistant I will provide assistance to the Departments of Strategic Advancement and Government Relations. This position is responsible various duties, including daily office management; scheduling meetings with internal and external constituencies; coordinating and maintaining records; data entry; preparing documents and materials; tracking legislation during the annual session of the Tennessee General Assembly; and assisting with the planning of events during TBR's SOAR Awards and Day on the Hill.

Job Duties

• 10% - Coordinates the arrangement of Foundation Board meetings, peer group meetings, and other events; involving logistics, travel arrangements, refreshments, agenda, announcements, minutes, etc. - (Essential)
• 25% - Assists with day-to-day office tasks; including drafting correspondence, scheduling meetings with internal and external constituencies, purchasing departmental supplies, processing travel accommodations, and preparing reimbursements - (Essential)
• 20% - Assists in the preparation and entry of data for a variety of uses; including reporting for internal and external constituents - (Essential)
• 25% - Tracks legislation and conducts legislative research during the annual session of the Tennessee General Assembly - (Essential)
• 15% - Assists with planning and execution of the SOAR/TBR Day on the Hill events - (Essential)
• 5% - Performs other related duties as assigned - (Marginal)

Minimum Qualifications

One (1) year of clerical experience

Preferred Qualifications

Associates Degree;
Experience working in a higher education or legislative setting; and
Experience using Tennessee Legislation Service and Smartsheets.

Knowledge, Skills, and Abilities

• Expertise in handling multiple tasks in a fast-paced environment;
• Demonstrated ability to work with Excel, Word, and PowerPoint;
• Ability to learn and manage donor software for Advancement;
• Ability to handle difficult situations;
• Ability to communicate effectively;
• Ability to working effectively with diverse groups;
• Ability to problem solve;
• Analytical analysis of data;
• Demonstrated ability to perform job duties independently with little direction;
• Ability to maintain confidentiality; and
• Demonstrated ability to pay close attention to detail with routine tasks and interruptions.