Administrative Assistant II, Construction Services (226 Days)

Dallas, Texas

Employer: Dallas Independent School District
Industry: Administrative Assistant Ii-cons Mgmt
Salary: Competitive
Job type: Full-Time
Description

  • Organize and process construction and professional services contracts for the Bond Program with an emphasis on prioritizing tasks and time
  • Compose and process technology contracts and customized supplemental service agreements for the Bond Program with an emphasis on prioritizing tasks and time
  • Interact with the program manager(s) by using workflow and protocol
  • Knowledge of various contract forms that monitor compliance
  • Ensure the proper processing of District forms
  • Process check requests for the Bond Program such as but not limited to, government agencies, attorney fees, and other operational areas
  • Assist with the organization and management of contract and payment files
  • Perform requisition entry and receiving for the Bond Program
  • Time and date stamp all insurance certificates received through the mail and forward to Risk Management
  • Respond to payment and performance bond requests from contractors and sub-contractors
  • Offer clerical assistance as needed for procurement and operations
  • Provide Notary Public services as needed for procurement and operations
  • Assist with reception desk, phone system, scheduling of conference rooms, and meetings as needed
  • Help with distribution of incoming mail and preparation of outgoing mail
  • Participate in the quality control and review of invoices for Construction Services- Accounts Payable
  • Respond to inquiries from employees and/or the public in an accurate, knowledgeable, and efficient manner
  • Advise supervisor of all inquiries that cannot be personally handled
  • Provide regular feedback to supervisor regarding the status of projects or issues
  • Maintain and adhere to ethical business practices
  • Perform all other tasks and duties as assigned


Qualifications

  • High School Diploma from an accredited school (USA equivalent) with related training
  • Associate's degree from an accredited university (USA equivalent) in a related field preferred
  • Five years of related experience and/or training or equivalent combination of education and experience (Associate or bachelor's degree preferred from an accredited university (USA equivalent)
  • Computer skills, specifically, familiarity with Microsoft Windows, Microsoft Office Professional, and statistical accounting software application
  • Effective interpersonal skills to interact with all levels of employees, staff members, and the general public
  • Must be a task-oriented self-starter with the ability to perform with a high degree of accuracy
  • Planning, problem-solving and investigative skills as required to research inquiries
  • Ability to coordinate multiple projects and assignments with a high degree of flexibility is required
Created: 2024-06-22
Reference: RTP20230922-013
Country: United States
State: Texas
City: Dallas
ZIP: 75287

Similar jobs: