Administrative Assistant IV

Position Details

Position Information

Posting date: 08/09/2024
Closing date:
Open Until Filled: Yes
Position Number: 1010920
Position Title: Administrative Assistant IV
Department this Position Reports to: Neukom Institute
Hiring Range Minimum: $22.75/hr
Hiring Range Maximum: $28.45/hr.
Union Type: Not a Union Position
SEIU Level: Not an SEIU Position
FLSA Status: Non-Exempt
Employment Category: Regular Full Time
Scheduled Months per Year: 12
Scheduled Hours per Week: 20
Schedule:
TBD

Location of Position:
Hanover, NH 03755

Remote Work Eligibility?: Hybrid
Is this a term position?: No
If yes, length of term in months.: NA
Is this a grant funded position?: No
Position Purpose:
To provide support to the Institute Manager including, but not limited to, coordinating events, organization of operational documentation, and communications with internal constituents and external vendors.

Description:
Required Qualifications - Education and Yrs Exp: Associates plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities:
Education and Experience

• Associate degree, or 3 years' experience of office support with a high level of autonomy.

Skills, Knowledge, and Abilities

• Strong knowledge of Exel.
• Organizational skills.
• Proactive.

Preferred Qualifications:
Department Contact for Recruitment Inquiries: Christine Ellen
Department Contact Phone Number: 603-646-8737
Department Contact for Cover Letter and Title: Christine Ellen, Institute Manager
Department Contact's Phone Number: 603-646-8737
Equal Opportunity Employer:
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Preferred, but not required
Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions:
Quick Link: https://searchjobs.dartmouth.edu/postings/75243

Key Accountabilities

Description:
Project/Program Coordination

• Supports manager with planning, coordinating, and over-sight of projects and special events related to programs.
• Compiles CompX, Travel, Scholar and Prize Grants applications, including implementation of guidelines and assisting grantees.
• Files reimbursements and payments for programs and events.
• Requests grantee and honorarium payments.
• Communicates grantee balances monthly.

Percentage Of Time: 35%
Description:
General Office Support

• Prepares a wide variety of materials such as correspondence, reports, handouts, etc., proofreading to ensure accuracy.
• Assists the manager with orientation for new staff and visitors to Dartmouth and the community.

Percentage Of Time: 35%
Description:
Calendar Management

• Manages the details of the operations calendar to ensure timely communications and support to constituents, manager, and Director.

Percentage Of Time: 10%
Description:
Communication/Coordination

• Interacts regularly with a wide range of internal and external constituents and staff members, and conveys office, department, and College policies and procedures.

Percentage Of Time: 10%
Description:
Committee/Meeting Organization & Participation

• Coordinates, attends, and participates in various events as requested by manager.
• Gathers information for meetings and events, coordinates items for agenda, and distributes material to participants prior to meetings.

Percentage Of Time: 10%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned