Administrative Assistant, Jacobs School Office of Student and Academic Affairs

Posting Details

Position Information

Fiscal Year 2024-2025
Position Title Administrative Assistant, Jacobs School Office of Student and Academic Affairs
Posting Category Staff
Department Jacobs School of Medicine and Biomedical Sciences
Posting Number U240075
Posting Link https://www.ubjobs.buffalo.edu/postings/52970
Employer UB Foundation Activities
Appointment Term
Position Type

Posting Detail Information

Position Summary
An exciting opportunity to provide administrative support to senior leadership available at the Jacobs School of Medicine and Biomedical Sciences. As an Administrative Assistant, you will:

• Maintain Executive Director of Medical Education's calendar and meeting requests
• Maintain class calendars, manage meeting requests, and class meetings
• Prepare correspondence as requested
• Make travel arrangements
• Assist with reimbursement requests and vendor payments
• Assist in planning and facilitation of events, such as commencement, orientation, honors ceremonies, research forum, specialty fair
• Maintain research and scholarship opportunities database
• Organize research and scholarship correspondence
• Act as backup reception when needed
• Manage Brightspace accounts for Student and Academic Affairs
• Assist with selection of student leaders for Orientation Committee and peer mentoring
• Assist with tracking attendance for mandatory sessions
• Assist with EMS study space booking policy

Outstanding Benefits Package

Working at UBF comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our UBF benefits website to learn about our benefit packages.


About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Experience providing professional administrative and/or clerical support Strong written and verbal communication skills.
• Demonstrated comfort and proficiency in utilizing various technological tools and platforms, such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and virtual communication platforms like Zoom, Microsoft Teams, or equivalent.

Preferred Qualifications
Physical Demands
Salary Range $45,000 - $50,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Type Full-Time
Campus Downtown Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting? No
Background Check Notification

Contact Information

Contact's Name Lisa Zander
Contact's Pronouns
Contact's Title Program Administrator
Contact's Email lzander@buffalo.edu
Contact's Phone 716-881-7507

Posting Dates

Posted 09/20/2024
Deadline for Applicants Open Until Filled
Date to be filled

References

Number of References Required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please indicate your current employment affiliation with the University at Buffalo.
   • Faculty
   • Faculty Student Association (FSA)
   • Research Foundation Employee
   • State Classified
   • State Professional
   • UB Foundation
   • TA/GA
   • Student
   • No Current Employment Affiliation
2. * How did you first hear about this employment opportunity?
   • AcademicKeys.com
   • CareerExposure.com
   • CareerWomen.com
   • Chronicle of Higher Education
   • DiversitySearch.com
   • GoogleJobs.com
   • HERCjobs.org
   • HigherEdJobs.com
   • IMDiversity.com
   • Indeed.com
   • LinkedIn.com
   • MBACareers.com
   • Conference
   • Personal Referral
   • UBJobs.buffalo.edu
   • Other

Documents Needed To Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents