Description

Job Objectives:

As Administrative Assistant, support the Philadelphia office with various administrative needs. Position reports to the branch manager and will also provide support to other senior level executives in the office.

Duties and Responsibilities:

• Answering all incoming calls to the main switchboard, taking messages and transferring calls to the appropriate department
• General office work such as filing, photocopying, daily mail duties, faxing, typing correspondence, memos, reports and presentations
• Maintain Office space
• Organizing and maintaining files
• Completing expense reimbursements for Branch Managers and other Executives, as well as AMEX card monthly reports
• Making travel and hotel arrangements for Branch Manager and other Executives in the office
• Calendar management for the Branch Managers and other Executives in the office
• Scheduling meetings and arranging video/conference calls. Ordering lunch for meetings
• Establish and maintain reservation system for conference rooms
• Placing guests on the building visitor log and welcoming guests when they arrive
• Assist visiting executives as required
• Assist in new employee set up - facilitate receipt of computer/printer etc. prepare workspace, secure building and building pass
• Monitoring and ordering all supplies for the office and kitchen
• Processing of invoices and payables for the office
• Act as office liaison for training department, AW Empower Hour presentations
• Point of contact for building management and small scale facility issues
• Other duties and special projects as required

Qualifications

Requirements:

• Knowledge of administrative practices procedures and office management skills, as typically acquired through three or more years of administrative experience

• Excellent interpersonal skills at all levels of business, including interacting with staff and external business parties

• The ability to work independently and efficiently

• Excellent organizational skills

• The ability to handle high profile relationships with a professional demeanor

• Computer skills including Microsoft office, Word, Excel, and PowerPoint

• High degree of flexibility

About Fairfax

Fairfax is a holding company which, through its subsidiaries, is engaged in property and casualty insurance and reinsurance and investment management.

About Allied World

Allied World Assurance Company Holdings, Ltd, through its subsidiaries, is a global provider of insurance and reinsurance solutions. We operate under the brand Allied World and have supported clients, cedents and trading partners with thoughtful service and meaningful coverages since 2001. We are a subsidiary of Fairfax Financial Holdings Limited, and we benefit from a worldwide network of affiliated entities that allow us to think and respond in non-traditional ways. Our capital base is strong, our solutions anticipate rather than react to changing trends, and our teams are focused on establishing long-term relationships that are mutually beneficial. Learn more about how we can help you manage your risk by visiting: Web: www.awac.com | Facebook: www.facebook.com/alliedworld | LinkedIn: https://www.linkedin.com/company/allied-world

Our generous benefits package includes: Health and Dental Insurance, 401k plan, and Group Term Life Insurance . Allied World Insurance Company is an Equal Opportunity and Affirmative Action Employer . All qualified applicants will be considered for employment without regard to an individual's race, color, national origin, religion or belief, sex, age, genetic information, marital or civil partnership status, family status, sexual orientation, gender identity, or their protected veteran or disability status . Please visit www.awac.com for further information on Allied World .