Position Title:

Administrative Assistant (CL-2), Office of the Provost & Academic Affairs

Department/School:

Academic Affairs

Salary/Pay Rate:

$20.66/hour - $21.69/hour

Job Summary:

The Administrative Assistant provides specialized support to the department or office by processing and compiling information, preparing reports, and completing other specific administrative duties.

Physical Effort & Work Environment: The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects.

Minimum Qualifications:

The ideal candidate will be a high-school graduate with 5-7 years of progressively responsible secretarial and clerical work. All candidates must be able to demonstrate general proficiency with Microsoft Office Suite. All candidates must have excellent communication, interpersonal, time management, and event planning skills.

5B-Intermediate Written Communication
Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software

6B-Intermediate Office Organization
Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time
management, information distribution, and project deadlines.
Consistently demonstrates ability to file documents and student
records using standard filing procedures as well as a familiarity with retention policies

7B-Intermediate Record & Data Processing
Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and
investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail

9B-Intermediate Auditing & Data Reconciliation
Consistently demonstrates ability to audit accuracy of data and
investigate discrepancies, as well as reconcile expense reports.
Errors are located using developed attention to detail. Errors
committed are of average severity, and overall risk to institution is
concerning and may necessitate corrective action

15C-Advanced Interpersonal Communication
Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action

Essential Functions:

• Serve as point of contact over the phone, in person, and online, for students, parents, faculty, staff and the general public. Answers questions as able or refer inquires to appropriate person.
• Open, sort, and distribute office mail. Process outgoing mail.
• Access department calendars; schedule and log appointments as necessary.
• Assist in event organizing or scheduling.
• Create, update, and proofread various correspondence and documents.
• Maintain confidentiality of information, documents, and reports at all times.
• Maintain confidential filing system, including student and faculty files.
• Maintain files in Banner Document Management System (BDM).
• Manage and reconcile independent budgets and financial records.
• Purchase office supplies and equipment when needed.
• Train, supervise, and manage payroll for student workers.
• Maintain knowledge of state and federal regulations pertinent to position.
• Possess intimate knowledge of the entire institution.
• Consistently demonstrate courtesy, tact, professionalism, and the ability to handle difficult people.
• Perform other job-related duties as required.

Preferred Qualifications:

All candidates must be able to demonstrate proficiency with Microsoft Office Suite. Experience working in higher education.

Required Application Documents:

Resume, Cover Letter, & Contact Information of 3 Professional References

About Marist College:

Located on the banks of the historic Hudson River and at its Florence, Italy campus, Marist College is a comprehensive, independent institution grounded in the liberal arts. Its mission is to "help students develop the intellect, character, and skills required for enlightened, ethical, and productive lives in the global community of the 21st century." Marist educates approximately 5,000 traditional-age undergraduate students and 1,200 adult and graduate students in 53 undergraduate majors and numerous graduate programs, including fully online MBA, MPA, MS, and MA degrees, and also Doctor of Physical Therapy and Physician Assistant programs. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges), U.S. News & World Report (3rd Most Innovative School/North), Kiplinger's Personal Finance ("Best College Values"), and others. Marist's study abroad program is ranked #1 in the nation by the U.S. State Department's "Open Doors Report" and has also received the Senator Paul Simon Award for First Year Abroad programs in Italy and Ireland. Marist's Joint Study partnership with IBM, which began in 1988, has brought the College the kind of world-class technology platform typically found at leading research institutions. To learn more, please visit https://www.marist.edu/about

Type of Position:

Full-time

Classification:

CWA (Full-Time)

Months per Year:

12

Work Schedule:

Monday-Friday 8:30am-5:00pm

Hours per Week:

37.5

Location:

Marist College Main Campus

Number of Position Openings:

1

Equal Employment Statement:

Marist College is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the College will strive to achieve the full and fair participation of minorities, women, people with disabilities, and any other protected groups found to be under represented.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The College will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The College will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the College. It shall be considered a violation of College policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist College on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.

Advertised: July 02, 2024 Eastern Daylight Time
Applications close: