AdventHealth Corporate

All the benefits and perks you need for you and your family:

• Benefits from Day One

• Career Development

• Whole Person Wellbeing Resources

• Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Shift : Full-time; Monday - Friday

Job Location : Hybrid; Altamonte Springs, FL

The role you'll contribute:

The Administrative Assistant provides the support necessary for Directors and department staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The Administrative Assistant enhances Directors effectiveness by providing director support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership. Requires a high school diploma or equivalent and two years minimum in a secretarial role.

The value that you bring to the team:

ADMINISTRATIVE SUPPORT

• Maintains paper and electronic files of all correspondence, documents, reports, and other materials.

• Maintains and updates Outlook with current information, including distribution lists

• Responsible for the department's daily mail pick-up and distribution, FedEx shipments and certified mail. Tracks all requests electronically to insure accurate delivery/completion.

• Maintains department inventory of office supplies and equipment, including purchase orders and check request

APPOINTMENT SCHEDULING

• Schedules and maintains director's calendars

• Provides necessary logistics for meetings (internal and external) such as agenda, facilities and catering, accommodations and technical equipment

• Organizes weekly/monthly conference calls for directors

DOCUMENT PREPARATION AND DISTRIBUTION

• Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents

• Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling

TRAVEL PLANNING

• Makes travel arrangements for assigned directors and coordinates schedule.

• Completes expense reports for directors in a timely manner. Ensures expense reports are copied and turned into accounting for processing.

COMMUNICATION

• Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions

• Communicates with staff, leadership, outside callers and visitors

• Clearly represents self and the organization in a professional, courteous manner

• Directs incoming communications according to director's schedule and priorities

• Deals discretely and appropriately with confidential information concerning Adventist Health System

Qualifications
The expertise and experiences you'll need to succeed :

• High school diploma or equivalent

• 2 years minimum experience in a secretarial role.

• Windows Applications: Microsoft Outlook and other office applications, such as, Word and Excel as needed by the department

• Basic Computer navigation skills

Preferred Qualifications :

• Online expense reimbursement system such as concur

• Demonstrates ability to adapt to new situations and responsibilities

• Demonstrates problem solving skills

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