Administrative Assistant, Student Affairs

Position Details

Position Information

Posting date: 07/15/2024
Closing date:
Open Until Filled: Yes
Position Number: 1128961
Position Title: Administrative Assistant, Student Affairs
Department this Position Reports to: Guarini School of Graduate and Advanced Studies
Hiring Range Minimum: 25.00/hr
Hiring Range Maximum: 28.00/hr
Union Type: Not a Union Position
SEIU Level: Not an SEIU Position
FLSA Status: Non-Exempt
Employment Category: Regular Full Time
Scheduled Months per Year: 12
Scheduled Hours per Week: 40
Schedule:
Location of Position:
Hanover, NH

Remote Work Eligibility?: Onsite only
Is this a term position?: No
If yes, length of term in months.: NA
Is this a grant funded position?: No
Position Purpose:
The Administrative Assistant, Student Affairs provides operational support to Guarini School staff and programs by coordinating a variety of activities that support the student and postdoctoral experience. Serves as the front office first point of contact for students, staff, faculty, and the Dartmouth community, effectively redirecting individuals to the appropriate person who can best address their needs.

Description:
Required Qualifications - Education and Yrs Exp: Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities:

• Two or more years of administrative office experience.
• Greets and establishes professional rapport with all visitors and individuals contacting the office.
• Ability to operate with a high degree of autonomy, proactively identifying improvement opportunities and resolving problems.
• Excellent verbal and written communication and strong interpersonal skills.
• Ability to cultivate a collaborative and inclusive atmosphere,
• Communicates effectively with a wide range of constituents.
• Ability to manage logistical and administrative details of multiple tasks or projects.
• Ability to work effectively, independently, and as a member of a team.
• Proficient with computer applications, including website updates and database entry and management.
• Ability to maintain and foster confidentiality.
• Demonstrated ability to effectively collaborate and interact with all levels of employees, management, and leadership.
• Attention to detail and accuracy.

Preferred Qualifications:

• Experience in higher education or student affairs is a plus.

Department Contact for Recruitment Inquiries: Kyle Hastbacka
Department Contact Phone Number: kyle.m.hastbacka@dartmouth.edu
Department Contact for Cover Letter and Title: Kerry Landers, Associate Dean for Student Affairs
Department Contact's Phone Number:
Equal Opportunity Employer:
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Preferred, but not required
Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions:
Quick Link: https://searchjobs.dartmouth.edu/postings/74819

Key Accountabilities

Description:
Front Office Operations-

• Serves as the front office first point of contact for questions from students, staff, faculty, and effectively redirects individuals to the appropriate person who can best address their needs.
• Greets and establishes professional rapport with all visitors and individuals contacting the office.
• Works effectively, professionally, and sensitively with a diverse group of external callers and visitors as well as internal contacts at all levels of the institution.
• Procures office supplies, submits work orders, and handles other administrative tasks as needed such as filing.
• Collaborates with other departments on campus to support the Guarini community.
• Makes all reservations for the Guarini Conference Room

Percentage Of Time: 50
Description:
Student Affairs Support -

• Supports Guarini School Associate and Assistant Deans with scheduling, logistics, room reservations, and food orders.
• Supports coordination and execution of Guarini programming and events, including annual (e.g. orientation, investiture, commencement, grad appreciation week), recurring (e.g. community dinners, ice cream socials), and other events as necessary.
• Coordinates and schedules meetings and events, including meetings with GSC and other student/postdoc groups.
• Makes and oversees all reservations for the Guarini Commons and coordinates logistics with the Conferences and Events office.
• Keeps the Guarini event calendar up to date.
• Monitors the general email account, responding to messages and redirecting inquiries to the appropriate person.
• Sends out assessment surveys for Guarini events.

Percentage Of Time: 50

-

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned.