Posting Details

Posting Summary

Working Title Administrative Assistant to the Facilities Department Role Title Administrative Assistant to the Facilities Department Role Code FLSA Nonexempt Pay Band Position Number 282W0092 Agency Piedmont Virginia Community College Division Piedmont Virginia Community College (Div) Work Location Albemarle - 003 Hiring Range $17.95 per hour Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
Work up to 29 hours per week with supervisor approval. (no benefits)

Sensitive Position No Job Description

Piedmont Virginia Community College ( PVCC ) is a nonresidential two-year institution of higher education that serves Central Virginia - principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. Our scenic campus is located in Albemarle County, Virginia. We are one of 23 community colleges in Virginia that comprise the Virginia Community College System ( VCCS ).

Position Description
Provides administrative, clerical, customer service and operational support to the Facilities Department

Job Description

• Responsible for collecting, sorting/organizing, and storing records and data whether digital or hardcopy.
• Maintains databases, spreadsheets, lists or files used for analysis or preparing reports.
• Uses college and state software systems for procurement, asset inventory, work orders and facilities management.
• Greets visitors (vendors, contractors, college faculty and staff) in-person or by phone and responds to basic inquires or needs. Directs more complex questions or contingencies to the appropriate person in the department.
• Monitors work-order system and emails for emergent issues or requests and communicates with appropriate Facilities Staff for action.
• Maintains department calendars for preventative maintenance, inspections, audits, projects and other activities.
• Assists with event set-up administration.
• Assists in coordinating appointments and meetings by distributing agendas, preparing presentation materials, and taking notes or minutes.
• Communicates with service and product vendors for scheduling services, soliciting quotes, placing orders, and managing invoices

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications

• Excellent customer service, organizational, verbal, and written communications skills with keen attention to detail and accuracy.
• Ability to collaborate with team members and take direction from multiple individuals.
• Proficient in computer skills, data entry, word processing.

Additional Considerations Operation of a State Vehicle No Supervises Employees No Required Travel
minimal

Posting Detail Information

Posting Number WGE_1981P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 05/24/2024 Job Close Date 06/30/2024 Open Until Filled Agency Website pvcc.edu Contact Name Human Resources Email humanresources@pvcc.edu Phone Number 4349616567 Special Instructions to Applicants
Application Package must include-
• Online Application
• Resume
• Cover letter
• Names, addresses, email and telephone numbers of three (3) professional references

In order to better serve our customers, PVCC will only accept online applications submitted through the Virginia Jobs site for this position. PVCC will not accept hand-delivered applications or applications submitted by mail, email, or fax. Cover letter and resume/curriculum vitae must be attached electronically to the online application.

The search will remain open until the position is filled.


References & criminal background checks required.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.