Administrative Asst IV

Job Description:
Administrative Asst IV

The Administrative Assistant IV performs duties for the management of the Interest List Management (ILM) Unit. Work involves intake processes, service coordination activities, complex complaint resolution, providing consultation and technical assistance, facilitation, extensive coordination and problem solving related to Medicaid waiver programs. Work requires adherence to contracts, policies, procedures and guidelines to ensure consistency with HHSC program requirements, identifying recurring issues within the programs and notifying management with recommendations for improvement. Works with limited supervision and has considerable latitude for the use of initiative and independent judgment.

Essential Job Functions:
1. Attends work on a regular and predictable schedule in accordance with the agency leave policy. Maintains, monitors, and performs data entry in the Community Services Interest List (CSIL) system and the HHS Enterprise Administrative Report and Tracking System (HEART). Answers the toll-free intake line for interest list calls; handles interest list inquiries, routes calls to the appropriate area, and takes messages as necessary. (35%) 2. Performs interest list releases, tracks release responses and follows-up with released individuals to ensure appropriate and timely responses. (30%) 3. Coordinates sharing forms and documents for the interest list individuals between organizational units and with the appropriate regional and state office staff. (10%) 4. Composes and types correspondence, form letters and memorandums pertaining to the interest list. (10%) 5. Performs interest list contacts, sends interest list letters to correct addresses and researches mail returned undeliverable using the Service Authorization System (SAS) and Texas Integrated Eligibility Redesign System (TIERS). (5%) 6. Tests the CSIL system for appropriate outcomes. (5%) 7. Completes additional tasks, projects or other assignments upon request of management staff. (5%)

Knowledge Skills Abilities:
Knowledge of, or experience with community resources available to persons who are elderly or have disabilities. Ability to explain complex or difficult information in a pleasant and understandable manner. The ability to read and interpret information. The ability to write instructions and develop chronologies in an understandable manner. The ability to create and update Excel spreadsheets. The ability to enter information in an automated system while talking on the phone. The ability to perform research and create a detailed report of findings.

Registration or Licensure Requirements:
none

Initial Selection Criteria:
High School Diploma or GED required. Experience of Health and Human Services waiver services; or experience with children who have disabilities, or adults who have disabilities. Preferred experience handling a high volume of assignments in a short period of time. Experience operating a personal computer and Microsoft software.

Additional Information:
SALARY NOTE: The posted salary range reflects the minimum and maximum allowable by state law. Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and requirements of HHSC.
This position has the ability to telework upon approval based on business needs. Selected candidates must have the ability to provide personal home internet service and must also have a home office location free from distractions that will provide the ability to ensure confidentiality in the workplace. This position will work 8 a.m. to 5 p.m. Monday through Friday including most skeleton crew days. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

MOS Code:
42A, YN, 0111, 3A1X1

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

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