Administrative Coordinator 1- Center for Youth Advocacy and Well-Being
Memphis, Tennessee
Employer: University of Tennessee
Industry:
Salary: $21.69 per hour
Job type: Full-Time
Market Range: 08
Hiring Salary: $21.69/Hourly
THIS IS A GRANT-FUNDED POSITION
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Coordinator 1 provides administrative support and coordinates and manages executive-level administrative activities for the Senior Associate Dean for Community Health Engagement with dual roles within the Center for Youth Advocacy and Well-Being (CYAW).
DUTIES AND RESPONSIBILITIES:
Qualifications:
MINIMUM REQUIREMENTS:
EDUCATION: High School Diploma or GED. (Bachelor's Degree is preferred.) (TRANSCRIPT REQUIRED)
EXPERIENCE: Five (5) years of professional, administrative support experience; OR Bachelor's Degree and one (1) year of professional, administrative support experience; OR Associate's Degree and three (3) years of professional, administrative support experience.
KNOWLEDGE, SKILLS, AND ABILITIES:
WORK SCHEDULE: This position may be occasionally required to work evenings.
Hiring Salary: $21.69/Hourly
THIS IS A GRANT-FUNDED POSITION
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Coordinator 1 provides administrative support and coordinates and manages executive-level administrative activities for the Senior Associate Dean for Community Health Engagement with dual roles within the Center for Youth Advocacy and Well-Being (CYAW).
DUTIES AND RESPONSIBILITIES:
- Provides dual support to the Director, Faculty, and other administrative staff in the Center for Youth Advocacy and Well-Being (CYAW) and the Office of Community Health Engagement (OCHE).
- Schedules meetings and appointments and maintains calendars for the Director in dual roles.
- Coordinates the community outreach/engagement work for the Center and its staff, including project meetings as well as major conferences/symposia, which may include logistics and program materials, and preparing first drafts/providing initial development for the Director of presentation and marketing materials.
- Assists with the management of internal and external relationships through professional and positive interpersonal interactions, including managing and scheduling meetings and conferences, triaging priorities, and meetings.
- Utilizes various software packages (Word, Excel, PowerPoint) to generate correspondence and presentations.
- Processes payment requests in coordination with the departmental financial staff, reviews incoming invoices, ensures satisfactory delivery of goods or services, and obtains proper approvals of payments.
- Processes initial travel requests and coordinates travel plans for the Director and other parties.
- Processes and pays various departmental invoices, petty cash, and transfers. Orders and maintains an inventory of supplies.
- Serves as liaison for SharePoint databases and shared calendars.
- Maintains electronic inventory of records ensuring proper retention and schedule of destruction of old files.
- Performs other related duties as assigned.
Qualifications:
MINIMUM REQUIREMENTS:
EDUCATION: High School Diploma or GED. (Bachelor's Degree is preferred.) (TRANSCRIPT REQUIRED)
EXPERIENCE: Five (5) years of professional, administrative support experience; OR Bachelor's Degree and one (1) year of professional, administrative support experience; OR Associate's Degree and three (3) years of professional, administrative support experience.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Proficient knowledge of financial systems.
- Superior proficiency and knowledge of Microsoft Office: Outlook, Word, PowerPoint, and Excel skills.
- Excellent interpersonal, oral, and written communication skills and time management.
- Ability to prioritize work and maintain confidentiality.
- Ability to work independently as well as collaboratively.
- Ability and skill in developing correspondence and proofreading for accuracy with high attention to detail.
WORK SCHEDULE: This position may be occasionally required to work evenings.
Created: 2024-09-10
Reference: 24000001V0
Country: United States
State: Tennessee
City: Memphis
ZIP: 38120
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