Administrative Coordinator 7pm - 4am (Tuesday - Saturday)

About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world's leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don't just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including more than 3,500 lawyers) operating from 21 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

The Chicago office is seeking an Administrative Coordinator who will provide after-hours administrative support for the Chicago office. This individual will handle clerical tasks including answering telephones, reprographics, courier services, onsite employee/guest business needs and other tasks as delegated. We are looking for someone with strong customer service skills who doesn't mind wearing multiple hats.

ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)

• Answer and direct switchboard calls
• Print, scan, organize, and distribute documents, and/or coordinate with support departments to arrange for copying, and custom reprographics/binding
• Prepare and coordinate packages for messenger or overnight shipment
• Monitor multiple shared Outlook mailboxes
• Urgent travel arrangements and conference room scheduling
• Attend to walk-up requests for assistance
• Document revisions, comparisons, transcription and other projects as assigned
• Shift priorities as needed to provide white glove service to VIPs
• Exercise confidentiality and management of information requiring discretion and diplomacy

Qualifications & Requirements

• A minimum of 3 years of experience in an administrative or professional services firm is required.
• The ability to anticipate exercise sound judgement, tact, diplomacy, integrity, and professionalism in all interactions is essential.
• Candidates should be self-motivated, require minimal supervision, and will be required to maintain confidentiality.
• A strong working knowledge of Microsoft Office
• The individual should be flexible in order to handle time sensitive requests.
• A desire to learn new skills and to expand their skills over time is necessary.

Technologies/Software

• MS Office including Word, Excel, PowerPoint, and Outlook

WORK ENVIRONMENT

This job operates in a professional office environment.

How to Apply

Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm. #LI-Onsite #LI-NM1