Administrative Coordinator, Critical Care Division

Details

• Department: Critical Care Division supporting ICU, IMCU, CVPCU, IP Tele departments
• Schedule: Full-time (40hrs weekly) Monday-Friday Day Shift i.e. 7am-3:30pm or 8am-4:30pm
• Hospital: Ascension St. Agnes
• Location: Baltimore, MD

Benefits

Paid time off (PTO)

Various health insurance options & wellness plans

Retirement benefits including employer match plans

Long-term & short-term disability

Employee assistance programs (EAP)

Parental leave & adoption assistance

Tuition reimbursement

Ways to give back to your community

*Please note, benefits and benefits eligibility can vary by position, exclusions may apply for some roles (for example: Travel, PRN, Short-Term Option, etc.). Actual compensation offer will vary based upon role, education, experience, location, and qualifications. Connect with your Talent Advisor for additional specifics.


Responsibilities

Organize and coordinate office support functions, activities and workflow for assigned functional area or department.

• Coordinate office services including telephone coverage, supplies, and preparation and distribution of correspondence, meeting materials, and reports.
• Track and disseminate changes and update to policies and procedures.
• Make recommendations to improve and streamline office functions.
• Organize and maintain filing systems, tracks scheduling information, and ensure that office operating costs are within budgetary constraints.
• Respond to internal and external inquiries, providing information, printed materials, or other resources as appropriate.

Requirements

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Preferences

The Administrative Coordinator will report directly to the Director of Nursing and support all departments of the Critical Care Division including Intensive Care Unit, Intermediate Care Unit, Cardiovascular Progressive Care Unit, and Inpatient Telemetry.

Qualified candidate should be proficient in Microsoft Office Suite (Word, Powerpoint, Excel), Google Drive, Timekeeping and department scheduling (Kronos), payroll, have excellent time-management skills, ability to work independently and in fast-paced environment.


Why Join Our Team

Ascension Saint Agnes in Baltimore, Maryland operates a full-service, 254-bed teaching hospital, the Ascension Saint Agnes Medical Group, Ascension Saint Agnes Imaging Center and Ascension Saint Agnes Foundation. As an associate, you will be a part of a team that is committed to providing a place of respect and inclusion for all associates, as well as a rich learning environment with countless opportunities for career growth and professional development.

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.


Equal Employment Opportunity Employer

Ascension will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, citizenship, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws.

For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Pay Non-Discrimination Notice

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

This Ministry does not participate in E-Verify and therefore cannot employ STEM OPT candidates.

Responsibilities

Organize and coordinate office support functions, activities and workflow for assigned functional area or department.

• Coordinate office services including telephone coverage, supplies, and preparation and distribution of correspondence, meeting materials, and reports.
• Track and disseminate changes and update to policies and procedures.
• Make recommendations to improve and streamline office functions.
• Organize and maintain filing systems, tracks scheduling information, and ensure that office operating costs are within budgetary constraints.
• Respond to internal and external inquiries, providing information, printed materials, or other resources as appropriate.

Qualifications

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

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